Jobs
>
Genève

    Operations Assistant - Geneva, Schweiz - Michael Page

    Michael Page
    Michael Page Geneva, Schweiz

    vor 5 Tagen

    Michael Page background
    Ganztags
    Beschreibung

    Support to the Director (approx. 50%)

    • Administrative support:
      • Anticipate needs and proactively address tasks to optimise the Director of Operations' schedule, understanding the overall goals and priorities of the Operations team and of the Foundation as a whole
      • Manage the Director of Operations' calendar and schedule meetings, trouble-shoot contradictory requests, and prioritise demands
      • Handle travel arrangements, expenses, and invoices in a timely manner
    • Company secretarial:
      • Assist the Director of Operations in their duties as Secretary of the foundation
      • Maintain a calendar of legal and regulatory requirements for all relevant entities, ensuring timely submission of required documents and filings
      • Draft resolutions
      • Maintain and update statutory records and registers
      • Safeguard important corporate documents and ensure accessibility
      • Facilitate communication with banks, lawyers and regulatory bodies
    • Meetings: Attend various meetings with internal and external parties; take notes and follow up on action points as required
    • Communications: Work with the Operations team and others to prepare and assemble material for presentations, briefings, reports, and background material as required by the Director
    • Research: Research various topics including web search, contacting third party providers, peers, and other subject matter experts and provide findings to the Director. Follow up as required.



    Supervision of Facilities Management (Geneva) (approx. 10%)

    • Supervise the local facilities management team (1.2 FTE), providing guidance and feedback on their activities (maintenance, space planning, vendor management, asset management, etc.)
    • Liaise with the building management company, drafting letters and requests and following up on any issues
    • Develop and oversee the facilities management budget, monitor expenses, identify cost-saving opportunities, and analyse variances



    General Support to the Operations Team (approx. 40%)

    • Coordination: Maintain team calendar for planning purposes; lead the coordination of team meetings, staff retreats and other special projects, maintaining project timelines and communicating updates to relevant stakeholders
    • Provide support in drafting contracts, liaise with third party providers on various issues
    • Co-ordinate training activities including invitations to participants, organisation of rooms, etc.
    • Follow-up on recruitment processes, and other HR projects on an as-needed basis
    • Support the proper processing of invoices and payment to third parties
    • Assist the Grants Administration team in various routine processes
    • Support team to arrange travel and schedule meetings
    • Participate in and help with initiatives that any of the teams may be carrying out
    • Perform other tasks as assigned
    • University degree or equivalent qualification
    • A minimum of three to five years' experience in a comparable role
    • Proven work experience with and strong knowledge of Geneva's economic stakeholders and local authorities
    • Excellent organisational skills, high level of discretion, and attention to detail
    • Advanced fluency / first-language level knowledge of French and English, including a successful track record of working in both languages
    • Polyvalent, enjoy working on multiple projects, and able to juggle competing priorities
    • Can do attitude, positive, and resourceful
    • Be results-oriented, and prompt to anticipate needs, proactive
    • Ability to work independently and under pressure
    • Commitment to the continuous improvement of personal and organisation-wide results
    • Team player and enjoy working with multi-cultural teams across the globe
    • Good with numbers and budgets
    • Proven work experience and ease generating and processing legal documents (in French and English) a strong asset
    • Ability to manage and adapt to rapidly evolving communication and document management technologies
    • Experience with database programmes, and proficient in Microsoft Office Suite
    • Dynamic personality with a sense of humour
    • Committed to Oak's organisational values
    • Swiss/EU citizen or valid work permit for Switzerland
  • International Air Transport Association (IATA)

    Assistant Manager Event Operations

    vor 1 Woche

    International Air Transport Association (IATA) Geneve, Schweiz

    Employment Type: Permanent · Contract Duration: Until end 2025 · At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarte ...

  • International Air Transport Association (IATA)

    Assistant Director Financial Charges Operational

    vor 1 Tag

    International Air Transport Association (IATA) Geneve, Schweiz

    Employment Type: Permanent · Contract Duration: Permanent · About the team you are joining · IATA provides the aviation industry with a range of publications which help airlines, GDS's, airports and other industry players manage ticket pricing, collection and verification of char ...

  • Van Cleef & Arpels

    Operations & Distribution Assistant Europe (W/m)

    vor 1 Woche

    Van Cleef & Arpels Geneve, Schweiz

    Reference Code: 99776**Operations & Distribution Assistant Europe (w/m) - Temporary 6 months**: · - Geneva, GE, CH- Fixed Term**Who are we?** · A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment. · Our Maison i ...

  • Merck KGaA Darmstadt Germany

    Executive Assistant, Global Development Operations

    vor 1 Woche

    Merck KGaA Darmstadt Germany Eysins, Schweiz

    Work Your Magic with us · Ready to explore, break barriers, and discover more? We know you've got big plans - so do we Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electron ...

  • SPONSOR JOB SUISSE SA

    Opérateur de Saisie Polyvalent

    vor 1 Woche

    SPONSOR JOB SUISSE SA Geneve, Schweiz

    Sponsor JOB Suisse est une société spécialisée dans le placement temporaire et fixe. Nous sommes indépendants et orientés à 100% vers la relation locale. Nous avons à coeur de construire une relation pérenne basée sur la confiance et l'exigence. · Afin d'accompagner notre client ...

  • Star(t) Emploi SA

    Assistante Import-export

    vor 5 Stunden

    Star(t) Emploi SA Geneve, Schweiz

    Pour notre client, centre d'achats important de la Place, nous recherchons un/e: · **ASSISTANT/E IMPORT-EXPORT** · **Mission**: · - Gérer les relations avec les différents opérateurs (fournisseurs, transitaires, banques, assurances, clients) · - Prendre en charge la gestion des e ...

  • Star(t) Emploi SA

    Assistante Import-export

    vor 1 Tag

    Star(t) Emploi SA Geneve, Schweiz

    Pour notre client, centre d'achats important de la Place, nous recherchons un/e: · **ASSISTANT/E IMPORT-EXPORT** · **Mission**: · - Gérer les relations avec les différents opérateurs (fournisseurs, transitaires, banques, assurances, clients) · - Prendre en charge la gestion des e ...

  • Jet Aviation AG

    Aircraft Maintenance Technician

    vor 3 Tagen

    Jet Aviation AG Geneve, Schweiz

    This position is responsible for carrying out maintenance tasks on an aircraft in accordance with Jet Aviation procedures, authority regulations and customer requirements, under the instructions and supervision of the Leader Technicians and Supervisor Aircraft Operations. · - Des ...

  • UNION BANCAIRE PRIVÉE, UBP SA

    Generative Ai Tooling

    vor 2 Tagen

    UNION BANCAIRE PRIVÉE, UBP SA Geneve, Schweiz PraktikumSHIP

    **Generative AI tooling - Internship 6 months**: · **Description**: · The Bank's entire operations are managed by COO Division and are headed up by the Chief Operating Officer. It strives to provide both in-house and external clients with a first-rate service to ensure our busine ...

  • Jet Aviation AG

    Aircraft Maintenance Technician

    vor 1 Woche

    Jet Aviation AG Geneve, Schweiz

    This position is responsible for carrying out maintenance tasks on an aircraft in accordance with Jet Aviation procedures, authority regulations and customer requirements, under the instructions and supervision of the Leader Technicians and Supervisor Aircraft Operations. · - Des ...

  • Microsoft

    Data Center Security Operations Manager

    vor 2 Tagen

    Microsoft Geneve, Schweiz

    In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day and we need you as a · **Datacenter Security Operations Manager.** · As a Datacenter Security Operations Manager in C ...

  • Hawker Pacific

    Aircraft Maintenance Technician

    vor 1 Woche

    Hawker Pacific Geneve, Schweiz

    Summary: · Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Main ...

  • MSC Cruises

    Travelling Fleet Supervisor

    vor 1 Tag

    MSC Cruises Geneve, Schweiz

    Working closely with the shore-side Dining Services Team, the Travelling Fleet Supervisor - Dining, ensures the correct execution of F&B product and service delivery in all Dining Venues in line with company guidelines. The Travelling Fleet Supervisor is constantly in contact wit ...

  • Hawker Pacific

    Aircraft Maintenance Technician

    vor 1 Woche

    Hawker Pacific Geneve, Schweiz

    Summary: · Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Main ...

  • CERN

    Data Analytics Process Simulation Lhc

    vor 3 Tagen

    CERN Geneve, Schweiz

    The LHC cryogenic system is a large and complex set of industrial processes that runs continuously all over the year. The operators in charge of operating and monitoring these processes must be perfectly trained on these unique systems to ensure a reliable and safe operation. Mor ...

  • Louis Vuitton Malletier

    Retail Performance

    vor 3 Tagen

    Louis Vuitton Malletier Geneve, Schweiz

    **Position**: · Based in Geneva, the Retail Performance Intern will liaise closely with our stores on a day-to-day basis providing first line support to our network across Central Europe (Switzerland, Austria, Czech Republic, Hungary, Romania). You will assist in the coordination ...

  • Marriott International, Inc

    Assistant Restaurant Manager

    vor 5 Tagen

    Marriott International, Inc Geneve, Schweiz

    **Job Number** · **Job Category** Food and Beverage & Culinary · **Location** The Ritz-Carlton Hotel de la Paix Geneva, Quai du Mont-Blanc 11, Geneva, Switzerland, Switzerland VIEW ON MAP · **Schedule** Full-Time · **Located Remotely?** N · **Relocation?** N · **Position Type** ...

  • Labcorp

    Director, Pathologist

    vor 5 Stunden

    Labcorp Geneve, Schweiz

    The Director, Medical Affairs provides medical consultative and interpretive support to Labcorp Drug Development Central Laboratory Services and its internal and external customers. The incumbent is responsible for medical decision-making and consultation that relate to laborator ...

  • Good-People

    Private Yacht Deckhand

    vor 2 Tagen

    Good-People Geneve, Schweiz

    A private family is seeking an experienced and dedicated Yacht Deckhand to join their team and ensure the smooth operation of their yacht in the beautiful waters of Switzerland and the French Riviera. · As a Private Yacht Deckhand, you will be responsible for maintaining the fami ...

  • Médecins Sans Frontières Suisse

    Deputy Programme Responsible

    vor 3 Tagen

    Médecins Sans Frontières Suisse Geneve, Schweiz

    **Context & Mission**: · Médecins sans Frontières (MSF) is an independent humanitarian organization providing medical aid to victims of man-made or natural disasters, epidemics and endemics. Its Operational Centre in Geneva is responsible for medical assistance programmes in 24 c ...