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    Administrative Assistant to Executive Committee Member - Zug, Schweiz - Holcim

    Holcim
    Holcim Zug, Schweiz

    Gefunden in: Talent CH C2 - vor 2 Tagen

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    Beschreibung

    SUMMARY OF THE JOB

    As we continue to look for more sustainable ways to build, we need world-class talent to join our team. People who are passionate about sustainability, driven by curiosity and keen to grow, learn, develop and thrive in our high-performance culture. Are you an energetic and proactive executive assistant, with successful experience in facilitating the day to day activities of senior leaders?

    MAIN ACTIVITIES / RESPONSIBILITIES

  • Provide reliable and flexible executive administrative support to optimize the business diary - resolve
  • calendar conflicts, make judgments and recommendations to plan and orchestrate activities to ensure that priorities are met
  • Handle daily communication (mainly in English and German) through phone calls, emails, post and ensure follow up - prioritize inquiries and requests to ensure smooth day-to-day engagements
  • Set up and organize internal and external meetings, conference calls and video conferences, ensuring accurate preparation of information and briefing of involved parties
  • Organize and coordinate business trips (incl. visa applications etc.)
  • Handle vendor invoices and purchase orders, check/allocate invoices and handle expense reports (SAP)
  • Assist with the budget process, cost and budget control
  • Ensure appropriate working environment, such as office supplies, meeting room booking, refreshments, smooth running of office equipment
  • Update working manuals in line with internal operations guidelines and maintain required documents (incl. filing, distribution) as well as the intranet sites
  • Support with administrative onboarding of new employees or contractors
  • Take care of Exco member's personal appointments and tasks
  • Support visitors with bookings, travel plans, invitation letters, guest registration etc.
  • Floor warden duties
  • Undertake other responsibilities as necessary or assigned by management to support the team

    • PROFILE REQUIRED

    Level of education/qualifications normally required:

  • Administrative education or similar

    • Specific work experience:

  • Minimum 5 years of proven successful experience in providing support to Executive Committee and/or senior leadership members
  • Solid background in administrative practices and procedures in multinational, fast paced companies
  • Experienced user of digital tools and systems, with good skills in using Google-Suite applications, SAP and video conferencing

    • Behavioural conpetencies:

  • You have a passion for excellent service, are well organized and enjoy collaborating with others to ensure that together you can build progress.
  • Anticipate needs of senior stakeholders and drive tasks to completion
  • Accurate, reliable and able to deal with sensitive information and high level of confidentiality
  • Highly effective in time management: with strong planning and organizational skills, able to manage multiple tasks and set priorities
  • Fluent communication with different functions and divisions, able to interact with people at all levels - maintaining positive relationships and sensitive to cultural differences
  • Keen to keep learning and developing
  • Resilient, flexible and able to cope with ambiguity - to function well in a high-paced and at times stressful environment

    • Language skills:

  • Native German speaker
  • Business fluent in English (written and spoken)
  • Further language skills of advantage
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