Staff Assistant - Geneve, Schweiz - International Trade Centre (ITC)

International Trade Centre (ITC)

Geprüftes Unternehmen

Geneve, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Department/Office:

International Trade Centre

Duty Station:

GENEVA

Posting Period:

10 March March 2023

Job Opening Number:

23Administration-ITC J-Geneva (X)

Staffing Exercise

Org. Setting and Reporting

This post is located in the Division of Country Programmes (DCP) which is is responsible for coherence and impact of ITC's programmes at the country and regional levels.

The five regional sections within ITC maintain close relations to partners in ITC's programme countries to ensure a demand-led approach and strengthened country engagement for all projects.

The regional sections are responsible for country coordination, for gathering country intelligence, for needs assessments and design of demand led projects, for in-country resource mobilization and for managing multiyear, multi-disciplinary projects

Responsibilities:

Under the direct supervision of Chief, Country Communications and the general guidance of Director DCP, the incumbent will be responsible for the following duties:

Performs, under mínimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to senior officers, chiefs and directors.
Maintains liaison with OED/CE for scheduling social media posts, media outreach and website content and for matters related to photography and videography, when needed.
Ensure that public information materials including fact sheets, information brochures, briefing materials on countries are available and up to date.
Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
Provides specialized assistance to officers in the production and delivery of information communications products and services.
Provides assistance in the coordination of major countrybased events.; liaises with relevant vendors and counterparts; drafts and edits reports, production schedules,, and correspondence related to the planning and production of events and other communications projects
Attends meetings, prepares minutes, monitors followup activities.
Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
Manages, updates and further develops internal databases; updates website; generates a variety of standard and nonstandard statistical and other reports from various databases.
Assists with storing and classifying photography and videography databases (e.g. technology support, editing, desktop publishing, etc.).
Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
Maintains files (both paper and electronic) and databases for work unit.
Performs other duties as assigned.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent.

Work Experience
Five years of experience in general office support or related area is required.

Previous experience in a communications role is desirable.

Previous experience in the UN common system is desirable.

Languages
For the post advertised, fluency in oral and written English and French is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind.

ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully.

Applicants will be contacted only if they are under serious consideration.

ITC Internal staff on fixed-term, continuing or permanent appointment, if selected, may be entitled to Special Post Allowance as per Staff Rule 3.10.

United Nations Considerations
In accordance with the United Nations Staff Re