Staff Assistant, - Geneve, Schweiz - International Trade Centre (ITC)

International Trade Centre (ITC)

Geprüftes Unternehmen

Geneve, Schweiz

vor 3 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Department/Office:

International Trade Centre

Duty Station:

GENEVA

Posting Period:

07 June July 2023

Job Opening Number:

23Administration-ITC R-Geneva (R)

Staffing Exercise

Org. Setting and Reporting

This position is located in the Green and Inclusive Value Chains (GIVC) section within the Division of Inclusive and Sustainable (DSIT) of the International Trade Centre (ITC) in Geneva.

The Green and Inclusive Value Chains (GIVC) section supports small businesses in developing countries navigate the green transition.

The section promotes sustainable and inclusive value chains by providing trade related technical assistance to stakeholders across the value chain to strengthen social and environmental sustainability practices, build climate resilience and ultimately, remain competitive in the changing market and policy landscape.

Responsibilities:

Under the direct supervision of Chief, Green and Inclusive Value Chains section (GIVC) and under the general guidance of the Director, Division of Enterprises and Institutions (DSIT), the incumbent will be responsible for the following duties:

Performs, under mínimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to a senior officer or manager responsible for a major programme, such as a branch or division.
Maintains liaison with the Executive Office and with senior officials in other units regarding ongoing programmes and other administrative matters; monitors processes and schedules related to the unit's outputs, products, tasks, etc.
Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
Provides assistance in the coordination of servicewide activities (meetings, training, etc.), special projects and events.
Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
Attends meetings, prepares minutes, monitors followup activities.
Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
Manages, updates and further develops internal databases; updates website; generates a variety of standard and nonstandard statistical and other reports from various databases.
Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
Assists in the preparation of presentation materials using appropriate technology/software.
May provide some specialized support to unit (e.g. technology support, editing, desktop publishing, etc.).
Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
Maintains files (both paper and electronic) and databases for work unit.
Performs other duties as assigned.

Competencies

Professionalism:

Communication:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent.

Work Experience
A minimum of five years' experience in general office support or related area is required.

Experience in the UN common system is desirable.

Experience using an ERP system is desirable.

Languages
For the position advertised, fluency in English is required; and knowledge of French (oral and written) is desirable.

Assessment

Special Notice
The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed term appointment for an initial period of one (1) year.
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