C-suite Assistant Global Company - Zug, Schweiz - Barnickel & Fellows GmbH

Barnickel & Fellows GmbH

Geprüftes Unternehmen

Zug, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

To round off the executive assistant team at our client's office in Zug, Switzerland, we are looking to recruit a self-starter executive assistant to join. With 5'000+ employees, our client's work environment can be described as high-performing, inspiring, and connecting -
home to a fast-growing and diverse workforce. Immediate hire. The role is on-site.

C-Suite Assistant | Global company
This facilitative position calls for a proactive assistant who excels at planning, organization, and communication. An ambitious, entrepreneurial nature and a determined hands-on approach will ensure success in this varied role.

Hence, if you have experience providing a C-Suite executive, are super organized, and have experience working within a global company, we would love to hear from you.

No two days will be the same, so you must enjoy varied tasks and periods of peak activities.

Your Responsibilities

Managing the daytoday operations, including a dynamic calendar; ensuring all appointments, travel, and events are scheduled based on business priorities; preparing correspondence and documents for meetings and projects. Coordinating travel (local & overseas), managing visa and accommodation requirements.
Managing any lastminute changes or travel issues such as cancellations, rescheduling, rerouting, and invoicing.
Filtering information and managing workflows based on understanding the business's intricacies and seeing the big picture; working independently and collaboratively to translate priorities and drive them to completion.
Organizing (offsite) meetings and international conferences; ensuring arrangements for meeting facilities are well executed; preparing meeting materials; ensuring timely and confidential dissemination to all concerned.
Serving as the administrative liaison to other departments, providing a bridge for smooth communication.
Assisting in adhoc tasks/projects as assigned.
Maintaining all files that allow documents to be accessed and retrieved efficiently while ensuring data confidentiality.
Supporting project management (tracking, followup) to ensure achievement of goals.
Close interaction with the CEO-Office; acting as deputy for the CEO Assistant.

Role's Key Requirements

Commercial degree (KV); alternatively, a Secretarial, Tourism, Hospitality Management diploma and a minimum of 5+ years of related work experience in a similar role in an international, matrix organization.
Business fluent in
English (oral and written); any additional European language is an asset.
Proficiency in IT Tools: MS Office, SharePoint, and collaboration tools (Zoom, Teams). Familiarity with Concur, Gold, or other financial software is a strong asset.
Excellent organization skills, efficient and effective workflow management, and ability to determine priorities.
Sense of responsibility| ownership, agility, and independent working practice, showing initiative and reliability.
Positive, outgoing, dynamic attitude, willingness to provide the highest level of internal and external client service, as well as discretion and confidentiality in all aspects of the role.
A committed personality with integrity in dealing with confidential information.
Selfmotivated; experience with complex structures and dynamic changefocused environments.
Ability to maintain a calm, professional approach throughout busy, highvolume periods.