Partner Operations Coordinator - Lausanne, Schweiz - INTERNATIONAL OLYMPIC COMMITTEE

INTERNATIONAL OLYMPIC COMMITTEE

Geprüftes Unternehmen

Lausanne, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Department:
Television & Marketing Services SA

Location:
Lausanne, Switzerland

Contract Type:
Temporary (12 months)
Activity Level: 100%

Entry date:

As a Partner Operations Coordinator, you will support the planning and delivery of the TOP Partner contractual assets and entitlements for the Olympic and Paralympic Games.

Main responsibilities
TOP Partner Contractual Assets Coordination

Responsible for tracking the contractual assets of the TOP Partners including but not limited to accommodations, tickets, hospitality, transportation and accreditations
Monitoring timelines and deliverables as it relates to TOP Partners programs
Support the Senior Partners Operations Manager in the processes involved with the allocation of entitlements when required
Running reports from the relevant platforms for information sharing requirements

TOP Partner Games Operations Planning & Delivery

Have a full understanding of the Games venues, hotel properties, transport service and other elements related to TOP Partner operations
Participation in relevant IOC Reviews for sessions related to TOP Partners
Working closely with the IOC Partnership Managers to become familiar and support the TOP Partner programs as they are developed
Relationship management with the counterparts at the Organising Committees responsible for the delivery of the TOP Partner assets
Participation in the Front of House Hospitality Working Group on behalf of TOP Partners
Will be assigned as lead for particular areas of operations for the Paris Olympic and Paralympic Games
Close collaboration with the International Paralympic Committee counterparts

TMS Departmental Coordination

TMS Corporate Hospitality:
A core team member responsible to deliver the activities linked to a corporate TMS Gamestime hospitality programme including; maintaining a guestlist, sending invitation letters, tracking assets, organising meetings, ensuring timelines are adhered to etc).
Olympic Produced Content (OPC):
Define a process to allow for efficient and consolidated updates to be made to the OPC tracker. Working with relevant functions to establish which content should be being archived for their respective departments coming from the OCOG. Ensuring that the correct and accurate documents are being collated and archived to aid with the education and training for future OCOGs and internal referencing.
IOC Suppliers:
Similar with the processes regarding TOP Partners, responsible for the tracking and ensuring delivery of contractual assets
Other:
Ad hoc administrative support including but not limited to: coordination of meetings and meeting agendas, organisation of travel to Paris & Milan (transport and hotel bookings), creation of PowerPoint presentations if required, management of the TOP contact list

Our requirements

Previous major events experience, including planning and onsite operational delivery
Proficient in Excel and spreadsheet management for data tracking purpose
Past client servicebased roles in a corporate/agency/property environment
English fluency both spoken and written; French and/other language an asset
Excellent command of the corporate tools and ability to follow the internal user rules (Outlook, SharePoint, Teams etc).
Diligent and organised with an attention to detail.
Ability to foresee challenges and opportunities
Excellent project management skills with a systematic and pragmatic approach
Proven relationship management and interpersonal skills
Excellent communication and presentation skills, both written and verbal, ability to put ideas or facts in writing concisely and precisely so as to be clearly understood by all kinds of interlocutors in various cultures, ability to present to varied audiences with impact.
Energetic, enthusiastic with strong leadership, teambuilding who can combine these with strong business discipline and decisiveness
Demonstrated precision and efficiency in prioritizing between competing objectives
Comfortable and productive working within a highly crossedfunctional/matrixed organization
Embracing changes: ability to remain efficient within a changing environment and to adapt positively to new tasks, responsibilities or people, instinct to transform changes into opportunities
A passionate expert about the Olympic Movement and its ambition to help achieve partner's business/marketing goals to improve the world through sports.
Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more th