Personal Assistant to The CEO 100% - Basel, Schweiz - Adecco

Adecco
Adecco
Geprüftes Unternehmen
Basel, Schweiz

vor 1 Woche

Lena Schneider

Geschrieben von:

Lena Schneider

beBee Recruiter
Beschreibung

We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for the Founder & Chief Scientist.

In this role, you will be responsible for scheduling meetings, taking meticulous notes, and handling correspondence on behalf of the Founder & Chief Scientist.

You may also be required to make travel arrangements and assist with other duties when required.


To ensure success as a Personal Assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.

You should be intuitive to the needs of the leadership team and work autonomously to provide customized administrative support.

Personal Assistant to the CEO 100%:

Your challenges

  • This role reports to the Founder & Chief Scientist, performing secretarial and administrative duties and works in close collaboration with the Chief Of Staff and other leaders and teammates within the org.
  • Maintain a high level of confidentiality and discretion.
  • Enter data and keep records.
  • Make travel arrangements.
  • Manage internal and external correspondence on behalf of the Founder & Chief Scientist.
  • Schedule appointments, maintain an events' calendar, and send reminders.
  • Send and scan documents, as well as take notes.
  • Assist with preparing facilities for events and arrange refreshments, often liaising with external vendors.
  • Manage mail and courier services for the Founder & Chief Scientist.
  • Assist with adhoc errands for the Founder & Chief Scientist and family members, as needed.
  • Be accessible 24/7, on call.

Your skills

Your horizons

  • Bachelor degree and 5+ years of experience as a Personal Assistant. Executive Administrative experience is a plus.
  • Extensive experience in creating documents and spreadsheets, using mac iOS.
  • Advanced typing, notetaking, recordkeeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Proficiency in appointment scheduling software such as GSuite.
  • Excellent written and verbal communication skills in both English and German.
  • Exceptional interpersonal skills.
  • Ability to work onsite in Zürich, Switzerland.

Your contact
Office und Administration A036, looks forward to answer your questions by phone
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