Polyvalent Receptionist-admin Assistant - Geneve, Schweiz - OPTIMA PARTNERS

OPTIMA PARTNERS

Geprüftes Unternehmen

Geneve, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Polyvalent Receptionist-Administrative Assistant

On behalf of a prestigious private bank in Zurich, we are looking for an experienced Receptionist-Administrative Assistant who is ready to take on a great and challenging role with plenty of responsibilities.

Your responsibilities:

As Receptionist:

Welcoming and looking after customers and guests
Managing client meetings: rooms reservation, video conference setup, serving drinks, cleaningup
Organizing travel, hotels and restaurants for Relationship manager and local Management
Preparing inhouse business lunches
Managing cash transactions (deposits, withdrawals, change,) and entering invoices onto internal system
Providing general secretarial tasks (scanning, copying, etc.)
Managing suppliers' relationship for office supplies, couriers, mail, etc.
Managing the access control and badges
Backfill RM Assistants upon request

As Administrative and logístical support:

Providing administrative support to local Management team with projects
Organizing meetings, coordinating agendas and preparing minutes
Collaborating with other offices' Facility and Security Management
Assisting Facility Manager with logístical matters: coordinating craftsmen, handling office moving,

Your profile

CFC of commercial employee or diploma in hospitality
Minimum 5 years' experience in a front desk or in front supportive function, in a luxury establishment or in private bank
Excellent client and service orientation with high social competencies
Pleasant confident appearance, positive charisma, professional and discreet behavior
Team player, entrepreneurial approach and integrity
Flexible and resourceful, keen to learn new things
Stress resistant, multitask capacity & problemsolver
Punctuality and attention to details, results focused
Able to work independently and proactively
Good communication and time management skills
Strong knowledge in Microsoft Office
SAP knowledge is a plus
German fluent, good English, French an advantage