Office Manager 100% - Epalinges, Schweiz - NewBiologix SA

Beschreibung

At NewBiologix SA, we are driven by a singular mission: to revolutionize gene therapy and make life-saving treatments accessible to everyone.

Our commitment to excellence fuels our relentless pursuit of cutting-edge solutions in the fields of gene therapy and cell therapy.

In this role you are the main person to manage the office reception and administration to ensure smooth running of the business.

• Serve as the point person for office manager duties including mailing, supplies, bills, errands, schedule meetings and appointments.
• Organize office operations, policies and procedures.
• Provide general support to CEO.
• HR Administration: Manage employee contracts, keep employee records, handle social security matters, insurances, work permits, and pension schemes. Assist in the onboarding process for new hires.
• Invoice Preparation: Oversee the preparation of invoices for accounting, ensuring accuracy and compliance.
• Manage contract and price negotiations with office vendors and service providers.
• Manage office G&A budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
• Liaise with facility management vendors, including cleaning, catering and security services.
• Plan inhouse or offsite activities, like parties, celebrations, and conferences.

• Relevant experience in a similar role.
• Excellent organisation and time management skills.
• Structured way of working and ability to prioritise.
• Collaborative, communicative, team player and a mindset to improve processes.
• Ability to handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite and other office software.
• Excellent written and verbal communication skills.
• Fluency in French and English is a must.
• Willing to work on site 5 days a week.

• Exciting, versatile and responsible position.
• High degree of independence.
• Good employment conditions and social benefits.
• Internal and external training/education.