Management & Administrative Assistant - Basel, Schweiz - Abbott Laboratories

Abbott Laboratories

Geprüftes Unternehmen

Basel, Schweiz

vor 4 Tagen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Management Assistant

Primary Job Function:

General office management for the EPD IT department, internal and external correspondence, archiving, mailings, acting as communication interface with internal and external stakeholders, travel management.

Core Job Responsibilities:

Administrative
Support

Support of Head of IT EPD in all organization and administrative functions
Organization and management of agendas
Internal and external correspondence in English
Ensure general office administration, such as coordination of business schedule, travel and expense management
Organization and coordination of internal and external meetings and events worldwide
Assistance in preparing and coordinating presentations for meetings
Arrangements of telephone conferences, liaison for remote access issues
Follow up personnel matters on behalf of the department head
Support budget control matters
Setup and tracking of contracts
Coordinate, maintain and archive departmental files as assigned, in compliance with corporate and government regulations
Optimization of current processes and introduction of modified processes (P-Drive, approval processes, etc.)
Suggest cost and time saving improvements (e.g. implement new setup of Educational Tours) to Management and coordinate change and adjustments constructively

Minimum Education:

Commercial education or University degree in Business Administration or equivalent experience

Minimum Experience/Training Required:

Minimum 3 years of experience in a similar administration position / role
Excellent command of English essential, German, French as any other language would be an asset
Full command of modern IT skills is a must
Excellent interpersonal and communication skills
Team and serviceoriented, agile and flexible, able to adapt to changes
Well organized with a strong sense of responsibility, independent working style
Comfortable working in multicultural, dynamic, fastpaced environment
Willingness to travel, if required
Committed, innovative, highly motivated, proactive personality