Administrative Assistant - Zurich, Schweiz - Brown Brothers Harriman

Beschreibung

What You Can Expect At BBH:

If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can.

You will have direct access to clients, information and experts across all business areas around the world.

BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm.

We encourage a culture of inclusion that values each employee's unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind.

Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage.

Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.

Client Focused:

• Coordinate meetings held at BBH offices including room bookings and any resources required e.g. video conference facility and assist in the arrangement of external client visits
• Schedule internal and client appointments and meetings
• Assist with client event/conference planning and execution
• Provide phone coverage for Relationship Managers and team members who are absent from the office
• Assist with assembling BBH's responses to Requests for Proposals
• Maintain client contacts and mail lists in SalesForce (BBH's contact database)
• Maintain new business activity in SalesForce
• Manage multiple client projects, as assigned
• Make up client presentation packs and RFPs in the standard format, as and when required
• Salesplace/CRM support as needed, e.g. updating client records, pulling reports, etc.
• Typing of all correspondence, e.g. memoranda, letters, agendas, meeting minutes etc in an accurate and timely fashion
• Produce and maintain PowerPoint presentations for client meetings and business needs
• Maintain departmental records and client information data including typing, updating spreadsheets/databases, filing, copying, and distribution.
• Qvidian support as needed e.g. maintaining database of licenses held through the bank, set up of license through ISM systems, removing licenses as appropriate

Department:

• Provide assistance with calendar management to senior team members
• Ensure all internal tracking reports (client meeting, vacation, RAG) are accurate and up to date
• Maintain annual/forward calendar for conferences, BBH events, and surveys
• Make travel arrangements for team members, and assist with any changes to arrangements
• Prepare and monitor invoices, check requests and expense reports
• Complete travel and expenses for all RM team members
• Coordinate and schedule department meetings
• Coordinate phone, equipment, technology and security requests
• Provide backup to the other administrators for data security requests for all team
• Order and maintain departmental supplies
• Assist with compiling and developing annual budget information
• Coordinate any training arrangements and information required by team members
• Assist with seating or floor moves, as necessary

Qualifications:

• 24 years of administrative experience Strong proficiency with Microsoft Office suite including Word, Excel, and PowerPoint Possess a strong client service and problemsolving orientation Very strong verbal and written communications skills Possesses a high level of accuracy and organizational skills Maintain a high level of trust and confidentiality Ability to meet deadlines and work under pressure

What We Offer:

• A collaborative environment that enables you to step outside your role to add value wherever you can
• Direct access to clients, information and experts across all business areas around the world
• Opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm
• A culture of inclusion that values each employee's unique perspective
• Highquality benefits program emphasizing good health, financial security, and peace of mind
• Rewarding work with the flexibility to enjoy personal and family experiences at every career stage
• Volunteer opportunities to give back to your community and help transform the lives of others