Human Resources Assistant - Geneve, Schweiz - UNITAR

UNITAR

Geprüftes Unternehmen

Geneve, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Duration of the contract

1 year (renewable)
11 April 202 Organizational Unit
Human Resources Unit (HRU)
Number of job positions
1
Remuneration:
Accountabilities:

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Assist in the preparation of HR related surveys, statistics, and reports by:
Maintaining and reviewing organizational staffing table and regional & gender chart on an ongoing basis.
Preparing HR related reports under minimum supervision.
Assisting in research on various HR related matters within and outside the UN system.

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Assist in the recruitment and contract management by:

Initiating and following up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities.
Preparing and presenting relevant documentation required for recruitment to the Appointment and Promotion Board and answering queries.
Assisting with onboarding and separation processes and entitlements as required.
Managing UNITAR eRecruitment tool.
Reviewing contract requests and preparing contracts for Staff, Fellows, Consultants, Individual Contractors, Trainees, and Collaborators in accordance with UN rules and regulations using Quantum, as appropriate.

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Assist in the HR administration by:

Assisting in the review and processing of requests for entitlements and claims.
Assisting in the review and processing of data pertaining to conditions of service in Quantum.
Assisting in verifying professional staff and general service staff's monthly payroll data for validation.
Maintaining staff official status file, and other HR related files.
Providing guidance/training for new Staff and Fellow on the use of eService in Quantum.
Reviewing requests for badges, cartes de légitimation, UN Laissezpasser and UN certificate in accordance with UN rules and regulations.
Preparing attestations/certificates for Staff, Fellow, and Collaborators.
Performing a variety of office administrative duties, including managing office supplies and equipment, drafting and processing a variety of correspondence and other communications, etc.
Performing other duties as required.

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Assist in the Staff development and career support training by:

Assisting in the organization and conduct of training courses and workshops.
Providing logistics and administrative support to trainers.
Reviewing training requests submitted by Staff and Fellow.
Preparing training certificates.
Work implies frequent interaction with the following:
Staff at large, Managers, Directors
Applicants/General Public
Human Resources Officers/Administrative Officers/Training Officers/Executive Officers in the UN Secretariat
Counterparts in other UN agencies
Missions
Results Expected:
Provision of reliable research, administrative and general office support services.
Processing work and requisite followup with mínimal supervision, seeking advice from and/or reporting to supervisor as needed.
Accurate preparation of reports.
Effective delivery of a wide range of administrative and office support functions under moderate supervision.
Establishment of effective working relationships with internal and external contacts at all levels.
Competencies:

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Respect for Diversity:Works effectively with people from all backgrounds; treats all people with dignity and respect; treats men and women equally; shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making; examines own biases and behaviors to avoid stereotypical responses; does not discriminate against any individual or group.
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Planning & Organizing:Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently; handles a large volume of work in an efficient and timely manner.
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Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibilities for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
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Client Orientation:Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive relations with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks i