Administrative Team Assistant - Rotkreuz, Schweiz - Global Personal Partner

Global Personal Partner

Geprüftes Unternehmen

Rotkreuz, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

EINFÜHRUNG:

Our profession and our passion "HR Management."

Global Personal is an independent company of the Interiman Group SA with over 100 employees offering a complete range of human resources services at 21 locations in German-speaking Switzerland.

For our client, an international orientated company in Rotkreuz, we are looking for a reliable and motivated (M/F/d)

Administrative Team Assistant Business Support 60-100%:

AUFGABENBESCHREIBUNG:

Scheduling and coordinating onsite/offsite meetings and/or larger events
Coordinating domestic/international travel
Create/cocreate and channeling teams' communication and/or materials
Coordinating and managing department/functional interview scheduling, office moves, office supply management and vendor relationships
Independently manage HCP & HCO administrative support with internal and external stakeholders
Provide support on editing and formatting executivelevel presentations, reports and other legal and business documentation, compile highly confidential business and financial information if required
Partner flexibly with other teams based on demands and with other assistants on a routine basis.
Demonstrating flexibility, adaptability and positive demeanor in the face of change; provide backup support to teams outside of own work area and across departments, as necessary
Promote new ways of working, improvements in work processes and foster an exchange of ideas and support among colleagues
On/offboarding activities (incl. farewell organization acc. to internal guidelines)
Creating and submitting purchase orders and compiling expense reports
Purchase orders and vendor management as defined
Time data management (corrections, piquet entries, general inquiries)
Access management
Organization/Procurement of employee giveaways
Ordering of office supply as needed
Support specific project work on special request
Other duties as assigned by head of business support
Provides backup support to head of business support/executive assistant

ERFORDERLICHES PROFIL:

Commercial training or similar education
35 year experience in administrative activities
Good German & English skills in written and spoken, French or other languages are a plus
High ITaffinity (Google, Microsoft Office, Gsite, etc.)
Organizational talent, proactiveness, independent and structured way of working, enthusiasm, reliability and discretion, excellent communication skills and sociability, problemsolving orientation, quick comprehension, forward thinking
Start: latest
Enddate: 1 year after start extension possible