Administrative & Procurement Clerk - G3 - Geneve, Schweiz - UNITAR

UNITAR

Geprüftes Unternehmen

Geneve, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Duration of the contract

1 year (renewable)
28 September 202 Organizational Unit
Administration and Procurement Unit (APU)
Number of job positions
1
Remuneration:
Accountabilities:

Under the supervision of the Administrative & Procurement Officer (P3), the incumbent will be responsible for the following duties:

Provide support to the procurement process in goods and services focusing on the achievement of the following results:

Setting up and maintaining supplier profiles in the ERP system (Quantum) and assisting in the preparation of the annual supplier evaluation performance report;
Reviewing requisition orders in terms of accuracy, specifications and availability of funds;
Recording and prioritizing purchasing requests and obtaining additional information, as applicable;
Preparing and dispatching Purchase Orders (POs)in Quantum;
Taking timely corrective actions on POs with budget check errors and other incidents related to POs/Suppliers;
Tracking procurement processes up to delivery, acceptance, and payment, ensuring timely delivery of goods and services ordered, in compliance with the applicable terms and conditions;
Maintaining relevant internal databases and files for procurement actions;
Order office supplies and mobile phones for the Institute;
Assisting in the physical verification of office equipment and maintaining the related files and inventory records;
Assisting in the disposal of obsolete goods;
Performing any other related duties as assigned.

Provide administrative support, focusing on the achievement of the following results:

Handling and distribution of incoming and outgoing mail;
Providing support in various areas such as VAT exemption, UNOG parking badge, mobile usage charges, ordering business cards, answering general inquiry phone calls and direct calls to appropriate Units, settlement of DHL and photocopier invoices;
Assisting in the maintenance of photocopier and fax machine including ordering toners and liaising with SHARP support service;
Maintaining an organized and uptodate filing system for correspondence, documents, computer office files, reference materials, rules, regulations, administrative instructions and other related documentation;
Providing general administrative and secretarial support;
Performing other duties as may be required by the Chief of the Unit.
Work implies frequent interaction with the following/Supervision:

The incumbent will work with several different UNITAR Programme units and out-posted offices, counterparts in UNDP, UNOG, Finance & Budget Unit and Human Resources Unit, UNITAR staff etc

Results Expected:

Timely delivery of results. Work to be produced efficiently and professionally. Effective and timely liaison and interaction with colleagues and concerned parties internally and externally.

Competencies:

Professionalism:
Knowledge of UN Procurement Manual and related policies, processes, and procedures.

Familiarity with the UN Financial Regulations and Rules and ability to communicate effectively with colleagues at all levels, with suppliers and contractors.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:
Effective time management and ability to plan own work to meet designated deadlines.

Teamwork:

Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Minimum requirements

Education:
Completion of secondary education or equivalent is required.

Experience:
At least two years of administrative/procurement experience, of which preferably one year within the United Nations.

Language:
English and French are the working languages of UNITAR. For the post advertised, fluency in English and French are required.

Special Notice:

English and French are the two working languages of UNITAR. Priority will be given to the applicants from the under-represented regions at UNITAR. There will be a probation period of 3 months.

Considerations:

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

UNITAR is a non-smoking environment.

No Fee:

UNITAR DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). UNITAR DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

How to apply