Ea and Office Manager - Zurich, Schweiz - Tiger Recruitment Ltd

Tiger Recruitment Ltd

Geprüftes Unternehmen

Zurich, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

EA & Office Manager

Overview

We are looking for an experienced Executive Assistant & Office Manager to join a global Private Equity firm in their recently opened Zurich office.

The role will oversee all office and key admin functions across the Zurich office, provide administrative support to the local senior team and work closely with senior management on the administration of the Swiss office.

Main responsibilities

Extensive diary management for senior members of the team
Scheduling meetings, arranging logistics and arranging global business travel
Managing expenses
Supporting the creation of documents and materials in Word, PowerPoint and Excel
Preparing and maintaining reports and general correspondence
Arranging conferences and other major meetings across different time zones as well as supporting office based events
Building a strong relationship with the other EAs across the regions
Overseeing and supporting all administrative duties in the office and ensure that office is operating smoothly
Greeting visitors, manage phone calls and correspondence
Managing office supplies inventory, vendors and service providers
Identifying opportunities for process and office management improvements, and design and implement new systems
Coordinating internally and with third party service providers and local authorities as may be required from time to time This could include our insurers, auditors, accountants etc
Ad hoc general administrative assistance

Your skills:

3+ years of experience as an Executive Assistant or in a comparable function with office management
Excellent attention to detail
Strong communication skills, both written and verbal
Strong interpersonal skills, with a proven ability to develop strong working relationships across all levels and regions of the business
Professional and discrete
Proven experience of managing a busy work load with the ability to prioritise, strong organizational and time management skills
Fluent in English and German
Legal entity administration experience would be an advantage
University degree or relevant role and industry experience

For this position, we can only consider Swiss nationals or professionals possessing a valid EU passport or an existing Swiss permit.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.