Personal Assistant to Director - Zurich, Schweiz - Federation International de Football Association (FIFA)

Federation International de Football Association (FIFA)

Geprüftes Unternehmen

Zurich, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

The Position

These are your key tasks:

Responsible for Director's diary management. Schedule and manage meetings and appointments within a rapidly changing set of priorities and demands
Managing mailbox and prioritizing for action / info / followup etc.
Coordinate and manage travelrelated requests, including flights, ground travel, accommodations, visas, vaccinations/medical requirements for travel, agendas and itineraries
Recording and completion of meeting minutes and actions including for Subdivision management meetings including followups
Providing general administrative support such as procurement processes, invoices and expenses management, contract management
Manage information flow in a timely and accurate manner
Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the entity
Implementing and maintaining office operations/administrative systems and procedures
Understanding of event project management managing multiple event projects simultaneously
Producing monthly project status reports from different functional areas regarding event project progress / risks
Assist the Director with managing expense claims and managing the subdivision budget as needed
Coordinate newhire onboarding procedures and induction programmes
Organizing team meetings and events
Proactive in 'thinking on behalf of' the Director for all travel and meeting related requirements

How will you shape the role and make it your own?

Your Profile

We work hard at FIFA.

We are dedicated, ambitious and innovative.
And we respect our values. Always.

For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.

The specific competencies we require for this position are:

Educated to degree level and trained in executive assistant management
Five years plus experience as Executive/Personal Assistant
Experience with controlling, managing and prioritising Executive's time with busy / complex calendar with demand on time by multiple FAs and multiple event projects
Understanding and experience in event project management
Excellent organisational and planning skills
Strong communication and interpersonal skills with the ability to build relationships across the organisation
Excellent ability to prioritize tasks on behalf of Director
Service oriented and initiative
Detail oriented with focus on accuracy
Proactive, efficient, flexible and sense of responsibility
Ability to multitask and work under time constraints
Ability to work in a multicultural environment
Proactive approach to problemsolving with strong decisionmaking capability
Ability to handle confidential information with discretion
Ability to achieve high performance goals and meet deadlines in a fast paced and challenging environment
Strong written and verbal communication skills

We are FIFA
We are FIFA, the global governing body for football.

Our vision is to make football truly global, diverse and inclusive, for the benefit of the entire world.

The last FIFA World Cup in Russia in 2018 attracted almost four billion viewers and the last FIFA Women's World Cup in France in 2019 one billion viewers.

The opportunities for growth are exciting.

We are a modern organisation with over 850 passionate employees who are Living Football every day.

Our headquarters are based in Zurich, Switzerland, and we have an office in Paris, plus eleven regional offices from New Zealand to India, Congo, Panama and Paraguay.

#ONETEAM

Good Match?
Building the new FIFA is stimulating and demanding.

We seek people who can help take us to the next level. People who constantly challenge us to innovate and find better ways. Are you the right kind of player for our team?

Equal. Diverse. Inclusive.
Come as you are.

Perks & Benefits

The biggest benefit of a career at FIFA is the privilege to work for the beautiful game and create something that matters.

Alongside that privilege, we also offer some extra perks and benefits: