Executive Assistant to The CEO - Zug, Schweiz - Barnickel & Fellows GmbH

Barnickel & Fellows GmbH

Geprüftes Unternehmen

Zug, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

have proper work authorization or be eligible to work in Switzerland.

Executive Assistant to the CEO:

Reporting to the CEO, the position will serve as the gateway, managing daily affairs, synthesizing information, and prioritizing the CEO's time and attention.

You operate as a business owner, thrive in a fast-paced environment, and serve as a sounding board to the CEO.

The role would suit a Senior Executive Assistant with a passion for keeping everything organized, and with a strong sense of initiative and ownership.

Responsibilities include but are not limited to:

CEO-Office Planning

Provide highcaliber administrative support to help the CEO execute company projects and goals.
Maintain the CEO's complex and busy calendar and schedule; arrange travel plans, itineraries, documents, flights, accommodations, visas, etc.
Monitor and triage incoming communications; draft timely, accurate, and appropriate correspondence; facilitate response or action as needed.
Handle projects and communications by providing status updates and ensuring relevant stakeholders are included in meetings and communications.
Oversee daily operations through collaboration with senior management; ensure execution of action items; help to prioritize competing demands.
Facilitate daily meetings, lunches, and special events.
Process expenses and invoices for payment; maintain accurate records on behalf of the CEO; assist with ad hoc projects and daily interoffice errands, including occasional noncompanyrelated tasks as required to ensure full daytoday support for the CEO.

Communication | Relationship Management | Events

Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
Communicate directly and on behalf of the CEO; serve as a key liaison to members of the Executive Committee, stakeholders, and employees.
Work with the Chief of Staff in preparing the CEO's commitments (press, keynotes, etc.).
Organize major events for the CEO and clients globally; work with Investor Relations to coorganize Roadshows and coordinate CEO attendance at the World Economic Forum and other platforms for global leaders.

What You Bring

Commercial Degree, Bachelor's Degree, Management Assistant with a federal diploma, or equivalent.
10+ years of experience performing administrative duties at the corporate level; maturity, consistency, and professionalism are required.
An upbeat, confident, motivated team player with a professional spirit and positive energy.
Ability to operate in a fastpaced work environment; handle concurrent tasks and priorities with focus, composure, and grace under pressure.
Flexibility to provide support during offhours as needed in an internationally operating CEO-Office and to travel occasionally.
Attention to detail to ensure accuracy and quality of work. You look ahead, behind, and into everything.
Excellent communication skills: You convey your points and relay information from others concisely; you build rapport and relationships through written and spoken interactions, addressing any confusion immediately.
You have experience with the client service business and know how to kindly draw boundaries and suggest alternatives. Making people feel understood and important is second nature to you.
Maintain confidentiality while working with sensitive documents; enhancing the company's respected reputation.
Fluency in English; ideally good command of German.

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«CEO-Assistant-Zug». Please craft a cover letter that displays your strengths in relation to the details above.