HR Specialist - Group Headquarters 100 - Zürich, ZH

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HR Specialist - Group Headquarters 100% · Brand: Avolta · Country: · CH CH · Location: Zurich Office, Basel Headquarters · Job Type: Indefinite · WHO WE ARE · Avolta is the leading global travel retail and food & beverage player, placing the traveler at the heart of everything we ...

Jobbeschreibung

HR Specialist - Group Headquarters 100%

Brand: Avolta

Country:
CH CH

Location: Zurich Office, Basel Headquarters

Job Type: Indefinite

WHO WE ARE

Avolta is the leading global travel retail and food & beverage player, placing the traveler at the heart of everything we do. By combining travel retail, convenience and F&B, we create integrated and innovative experiences across the traveler's journey.

Our 77,000 team members deliver these experiences every day across more than 5,100 outlets in around 1,000 locations, including airports, motorways and other travel destinations, in over 70 countries.

PURPOSE OF THE ROLE

The HR Admin Specialist – Group Headquarter is responsible for managing the HR processes at Avolta's offices in Basel and Zurich. In this role, you will support our team members throughout their entire journey with Avolta — from the moment they join us to the moment they leave. You will be a key part of our People & Culture team, ensuring smooth HR operations, reliable payroll coordination, and strong support for our HR Business Partners. Additionally, you will also oversee the coordination of reception and office related activities, and support company events. You need to be able to work in a fast-paced and international environment, have a good understanding of Swiss labor laws and regulations as well as experience in liaising with local authorities. This position requires full on-site presence.

RESPONSIBILITIES

HR Administration

Manage all HR admin tasks for the full employee lifecycle (onboarding, contracts, changes, offboarding)
Keep employee data accurate and confidential in our HR systems
Prepare HR documents in line with Swiss labor law and internal policies
Ensure compliance with local employment regulations

Payroll Coordination

Collaborate with payroll providers and HR Business Partners to support monthly payroll
Prepare and verify payroll data (absences, benefits, deductions)
Support yearly payroll activities such as certificates and reporting
Act as the first contact for employee payroll questions

Onboarding and Offboarding

Ensure a smooth and welcoming onboarding experience for new hires
Prepare offer letters, contracts, and all required documentation
Support the exit process and related analysis

Support to HR Business Partners

Provide reliable administrative and organizational support
Assist with HR projects, initiatives, and change activities
Prepare reports, presentations, and various HR documents

Audit & Compliance

Prepare documentation for internal and external audits
Collaborate with HR, Finance, and other stakeholders to ensure smooth audit processes
Track audit results and help implement improvements

Process & Standards Improvement

Support the development of HR templates, guidelines, and standards
Maintain a high standard of HR data quality and metrics

Engagement & Workspace Activities

Create office and people related announcements on the internal communication tool
Oversee the coordination of reception/office related activities and workflows
Planning and execution of company events

WHAT WE ARE LOOKING FOR

Completed commercial education (e.g. KV) or similar qualification; HR certification (HR Assistant/Fachausweis or equivalent)
2 – 4 years of experience in HR administration, payroll coordination, or a similar HR operational role
In-depth knowledge of Swiss labor laws and HR practices, with hands-on experience managing HR operations for Switzerland
Experience with HRIS platforms in complex environments (e.g. SAP SuccessFactors, Workday), supporting end‑to‑end employee lifecycle processes; SAP SuccessFactors strongly preferred
Strong attention to detail, reliability, and discretion
Excellent understanding of team- and data sharing tools (i.e. Sharepoint) and MS Copilot
Fluency in English and German is a must
Ability to build relationships and establish trust and respect, strong customer focus, experience in Change Management

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We look forward to connecting with you soon