Budget Assistant - Geneve, Schweiz - International Organization for Migration
Beschreibung
Position Title
:
Budget Assistant
Duty Station
:
Geneva, Switzerland
Classification
:
General Service Staff, Grade G6
Type of Appointment
:
Fixed term, one year with possibility of extension
Estimated Start Date
:
As soon as possible
Closing Date
: 06 March 2024
Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.
_ Context:
_
The Budget Division is responsible for preparing the Organization's annual Programme and
Budget and related documents, provides advice on budgetary matters and establishes
guidelines and procedures for preparing Country Offices and project budgets. The Budget
Division provides guidance for ensuring that all institutional requirements are incorporated in
budgets and prepares the assessment scale used to calculate Member States contributions to
the Administrative Part of the Budget. In addition, the Budget Division ensures that all costs are
appropriately budgeted to meet the objectives of the Organization's activities within the limits of
available resources.
Under the direct supervision of the Budget Analyst and working closely with the other members
of the Budget Division, the Budget Assistant will assist in the preparation of the yearly
Programme and Budget and other budget-related documents in particular in relation to the
financial administration of the core budget.
_ Core Functions / Responsibilities:
_
- Assist the BUD Division team members in the preparation of budget related documents,
update, by drafting the relevant tables, graphs, data and descriptive elements assigned.
- Support the preparation on a regular basis internal monitoring reports and subsequently liaise
- Assist in closely monitoring the budget versus actual financial data in relation to the core
the appropriate and coherent utilization of budget allocations.
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- Provide technical budgetary support to facilitate compliance of core funded administrative
internal standard operating procedures (SOPs).
- Bring any relevant administrative, financial, and budgetary issues to the attention of the
- In coordination with the supervisor, create and maintain in the ERP the structure of the core
- Assist the supervisor and other BUD Division Team members in the preparation of the annual
applicable.
- Assist the BUD Team members in preparing documents, dashboards, presentations, charts,
analyses and preparation of budget related reports.
- Prepare and review the monthly projectization of core funded positions at HQ including
savings.
- Assist with the coordination process of contract extensions, vacancy notices, and travel
- Review the request of funding for the UN engagement related costs and upon coordination
execution.
- Perform such other duties as may be assigned.
_ Required Qualifications and Experience:
_
Education
- Bachelor's degree in Business Administration or related fields from an accredited institution
- High school diploma with six years of relevant professional experience.
Experience
- At least five years of experience in accounting and finance;
- Experience in working in a multilateral system, preferably UN context, with deep familiarity of
closely with international agencies, NGOs and other stakeholders, and governments;
- Experience in enterprise resource planning systems, Microsoft Office (Word, Excel, Outlook,
and finance such as Oracle or similar; and,
- Experience of working in the field mission(s) is highly desirable.
Skills
- Knowledge of IOM financial management procedures and policies.
- Knowledge of IOM budget planning software.
- Excellent written and oral communication
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