Records and Information Management Expert - Schweiz - World Intellectual Property Organization

World Intellectual Property Organization

Geprüftes Unternehmen

Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Title of Assignment:
Records and Information Management Expert

Name of unit/sector:
Records and Archives Section, Knowledge Management and General Services Division

Place of Assignment:
WIPO Geneva, Switzerland or Teleworking

Expected duration of assignment:12 months

Objective of the assignment

WIPO is currently planning and preparing for the implementation of an Enterprise Collaboration and Content Management (ECCM) system based on M365 SharePoint, which will replace the Organization's use of shared drives.

As part of the ECCM project team, the Records and Information Management Expert will work with WIPO's Business Units (BUs) to develop content structures to support the efficient lifecycle management of their records and information in SharePoint Online.

Responsibilities
Deliverables/services
1. Business Units (BUs) transition to SharePoint_
Participate in creating content structures and implementing the records and information management framework within SharePoint.
Engage with assigned BUs to gather requirements including conducting questionnaires and workshops;
Advise BUs on naming conventions and other information management best practices;
Propose content structures and related settings for review and approval;
Perform quality checks on implemented structures;
If required, follow up with BUs to make adjustments to content structures or settings during defined postmigration period.
2. Migration Advice to Business Units (BUs)_
In preparation for the BUs' migration to the ECCM platform, the Expert will:
Assist the BUs in prioritizing content for migration, documenting the priorities, and communicating them to the ECCM Project team.
3. Contribute to other tasks relating to the ECCM project as required._
4. Milestones_

The Expert is expected to work with three to four BUs in parallel and to respect the agreed delivery timelines.

Reporting

The Expert will be based within the Records and Archives Section, Knowledge Management and General Services Division, reporting to the Records and Information Management Officer.

Profile
Essential:_

a. University degree in records or information management, archival science or a related discipline;
b. At least 3 years of relevant professional experience managing records and information in an electronic environment;
c. Experience implementing records management best practices in an organization;
d. Strong knowledge of M365/SharePoint, OpenText Content Server or similar enterprise content management systems;
e. Ability to communicate fluently in English;
f. Experience developing file plans or records classification schemes; and
g. Excellent analytical and communication skills.