Executive Assistant to CEO - Zurich, Schweiz - Swisslinx

Swisslinx

Geprüftes Unternehmen

Zurich, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

On behalf of our client, an Asset Management Boutique specialized on digital assets, Swisslinx is looking for a dedicated and highly organized Executive Assistant for the CEO in Zurich.

You will be responsible for a wide range of administrative, organizational, and communication tasks, providing essential support to our CEO in managing daily operations and strategic initiatives.

As part of a small, international team in the center of Zurich you will be working independently on a broad range of tasks.

Your Role:

Calendar Management: Effectively manage the CEO's schedule, including meetings, appointments, and travel arrangements, to optimize time and productivity.
Correspondence: Act as the primary point of contact for the CEO, screening and prioritizing communications and inquiries.
Travel Coordination: Arrange and coordinate both domestic and international travel, including flights, accommodations, and itineraries.
Meeting Support: Coordinate and organize meetings, conferences, and special events, ensuring all logístical arrangements are handled efficiently.
Communication: Serve as a point of contact between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.
Document Management: Organize, maintain, and archive confidential documents, reports, and presentations, ensuring easy access when needed.
Collaboration: Anticipate the CEO's needs and proactively address issues to enhance efficiency and effectiveness.
Data Management: Conduct research and compile data to support the CEO in decisionmaking and strategic planning.
Office Management: Provide administrative support as needed, including filing, copying, and maintaining office supplies.

Your Profile:

Minimum 5 years' experience as an Executive Assistant.
Background within a financial services environment, law firm and/or highlevel hospitality would be preferred.
Professional communication skills as well as ability to communicate with senior and C-Level executives.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Flexibility on working hours to coordinate with a global team of Assistants ensuring 24/7 coverage for the CEO
Ability to work independently with a proactive approach.
Ability to handle sensitive information with discretion and maintain confidentiality.
Business professional English, German would be an asset.