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Executive Assistant to The CEO - Basel, Schweiz - Barnickel & Fellows GmbH

Barnickel & Fellows GmbH

Geprüftes Unternehmen

Basel, Schweiz

vor 4 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Role Overview

In this pivotal role, the appointee will deliver senior-level one-on-one support, handle day-to-day administrative tasks, and optimize the CEO's efficiency by streamlining daily operations.

An ambitious and entrepreneurial spirit and an unwavering hands-on approach will be crucial to success in this dynamic role. Anticipatory skills are vital, with the expectation of intuitively addressing routine requirements without explicit instructions.

Additionally, the position necessitates a strong sense of autonomy, meticulous organizational skills, and the ability to efficiently schedule and follow up on critical matters.

The EA will recognize and embody the professionalism required for a visibly impactful position.

Primary Responsibilities (included but not limited to)

Managing a complex calendar, prioritizing appointments aligned with business needs, coordinating travel arrangements, on

- and off-site meetings, conference calls, and management conferences, including associated logistics.

Keeping the CEO wellinformed about upcoming commitments, addressing concerns, and navigating conflicting priorities by determining appropriate courses of action.
Serving as the CEO's administrative liaison between the CEO, BoD, and other key stakeholders, fostering smooth communication and collaboration between the CEO's office and internal departments.
Facilitating committee and direct report meetings, including agenda compilation and followup on action items.
Collaborating with the Leadership Team to streamline reporting processes, ensuring adherence to all deadlines.
Producing presentation materials and compiling documents,
Maintaining organized files, ensuring timely and confidential access to documents.
Coordinating executive outreach and external relations and liaising with fellow executive assistants.
Contributing to the business in a helpful and professional manner while being willing to tackle tasks of any size.

Role Requirements

Essential Requirements

High school diploma, commercial apprenticeship, further education, and/or a bachelor's degree in business administration combined with a minimum of 10 years' experience supporting Clevel executives in a multinational corporate environment.
Mastery of the MS Office Suite and competency in contemporary office IT systems and business tools (Zoom, Teams, SharePoint), demonstrating a keen understanding of technology to optimize workflow efficiency.
Given the extensive global network, clear, precise communication skills with the ability to seamlessly liaise with diverse audiences of various backgrounds and cultures across different organizational levels.
Exceptional organizational skills; ability to perform and prioritize multiple tasks with attention to detail.
Emotional maturity and strong interpersonal skills—you radiate positivity and willingness to go the extra mile.
You will be the CEO's person of trust; hence, uncompromising reliability and confidentiality are a must.
Ability to handle problems calmly as they arise, coupled with robust decisionmaking capabilities—you take ownership of actions and deliverables with excellent followthrough skills.
You are a highly resourceful team player with a forwardlooking mindset, actively seeking opportunities and proposing solutions.
The role requires flexibility in work hours and a commitment to onsite representation of the office. While occasional remote work is possible, the primary expectation is to operate from the office, serving as the goto person.

What is in it for you?

You will embark on an exciting journey with our client, where you will meet diverse challenges, offering a chance to propel your career forward.

You will work closely with a business professional who has decades of success and will become part of an internationally renowned organization.

In addition to this enriching experience, a competitive remuneration package and the benefits of working for a multinational organization will await you.

How to Apply
Art der Stelle: 100%

Arbeitszeiten: