Office Administrator - Zürich, ZH

Nur für registrierte Mitglieder Zürich, ZH, Schweiz

vor 10 Stunden

Office Administrator · Description · This is a part-time position, Monday to Thursday mornings, for a six-month coverage period. · Duties: · Answering all incoming switchboard enquiries professionally and: (i) routing calls to the relevant destination quickly; or (ii) passing me ...

Jobbeschreibung

Office Administrator

Description

This is a part-time position, Monday to Thursday mornings, for a six-month coverage period.

Duties:

Answering all incoming switchboard enquiries professionally and: (i) routing calls to the relevant destination quickly; or (ii) passing messages on via e-mail within 30 minutes
Greet all visitors upon arrival and ensure they are announced to their host
Monitor stock levels of drink, stationery, office, apartment and other consumable supplies and order as required, under the guidance of the European Facilities Manager to remain within budget
Assist with processing office post, including couriers (DHL), printing stamps (A-Post for small and large letters), emptying post from mailbox and distributing as necessary
Ensure visiting staff to the office have a first-class experience, making sure they:
are provided with a visitor access pass;
are booked into the corporate apartment and given necessary details (if applicable); &
have a desk/office allocated to and prepared for them
Prepare the apartment for any visitors due including setting up access card in lock box
Overseeing the apartment booking process (managing schedule, receiving requests, sending the form to requestors, awaiting for COO approval and sending confirmation)
Be the contact person for any supplier/vendor visits
Requirement to attend Park Tower AGM taking place in springtime 2026 (attendance in person with Managing Director)
Supporting SVPs with ad hoc tasks
Supporting organization of social events during 2026
Sending quarterly rental invoices to Allied World's tenant in Park Tower (Heritage B)
Checking the office for and the reporting of any relevant faults (printer, video conference, kitchen facilities etc.)
Organizing the Swiss Executive Management Committee in agreement with the Managing Director and Company Secretary, including scheduling the meetings in Outlook, preparing agendas, sending invitations, preparation and distribution of materials
Processing invoices in Concur (checking and, if necessary, adding documentation) and submitting to the European Facilities Manager for approval
Update Swisscom tracking spreadsheet, and adding allocation details to invoices with support from Payments team in Finance
Provide support to Swiss Finance team by preparing biweekly reports from EDW
Provide organizational support to Reinsurance team members for conferences

Qualifications

Job requirements:

Beginners' experience in administrative tasks
Excellent command of German and English an absolute must
Strong attention to detail
Confident with Microsoft Office applications
Excellent communication skills

Primary Location: CH-CH-Zurich

Work Locations: Zug Park Tower 15th Floor Gubelstrausse Zurich

Job: Administration

Employee Status:Regular

Job Type:Standard

Job Posting: Feb 20, 2026, 9:30:08 AM

Pay BasisYearly