Executive Team Assistant - Zug, Schweiz - SHL Medical AG

SHL Medical AG

Geprüftes Unternehmen

Zug, Schweiz

vor 3 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Location:
Zug, Switzerland

SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide.

Our customers include top pharmaceutical and biotech companies from around the globe that require innovative devices such as auto-injectors or pen injectors to effectively deliver their drugs.

Headquartered in Switzerland since late 2018, with sites in Sweden, Taiwan, and the United States.

Job Overview

This position is responsible for a broad range of high-level administrative duties supporting the Office of the CHRO, CFO, CLO, CDIO and CDTO.

The job holder will establish and maintain positive working relationships with function representatives and business leaders globally while ensuring strict confidentiality.

Main Responsibilities

Manage calendar and schedule of the assigned Clevels
Complete diary management, arranging and coordinating all internal and external meetings
Prepare and coordinate meeting materials, agendas, presentations, and minutes
Consolidate, edit, distribute, and archive executive level documents/ content (presentations, spreadsheets, etc.) for the function or key audiences
Take meeting minutes as per request
Travel and meeting arrangement including schedule and background material preparation
Plan and coordinate various events (function specific, e.g. leadership meetings, team buildings etc.), including vendor selection, designing agenda and taking care of logistics, onsite support during the event, as well handling of followups
Handling various adhoc requests and providing project support as needed

Skills and Qualification

5+ years of experience as Executive Assistant
Preferably a bachelor's degree with major in Business Administration or equivalent experience
Experienced in working in a global business environment
Excellent knowledge of MS Office is a must, particularly proficiency of MS PowerPoint and MS Excel (including Worksheets, Graphics, Creating Formulas and performing Data Analysis, Creating Charts, Tables)
Basic Project Management knowledge is of advantage
Fluency in English and German both written and spoken is a must, any other language is an advantage
Selfstarting, with a high energy level, healthy degree of selfconfidence, assertiveness, and sensitivity
Proactive mindset with a pragmatic cando attitude
Supportive, approachable & strong team player
Trustworthy, and ability to deal with confidential matters
Able to work under time pressure and highly flexible

We Offer

A company culture with Focus on Customer, Operate with Ethics and Integrity, Drive Simplicity, Learn and Improve, & Deliver Together.
A multicultural team and modern working environment with stateoftheart facilities and technologies.
Challenging assignments in a fast growing and innovative industry.
Various opportunities for personal and professional development within a global organization.
Flexible hours and hybrid working policy.
Centrally located office in Zug, very close to the train station.