Programme Assistant. - Geneve, Schweiz - International Trade Centre (ITC)

International Trade Centre (ITC)

Geprüftes Unternehmen

Geneve, Schweiz

vor 2 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Department/Office:

International Trade Centre

Duty Station:

GENEVA

Posting Period:

04 September September 2023

Job Opening Number:

23Programme Management-ITC J-Geneva (R)

Staffing Exercise

Org. Setting and Reporting

This position is located at the Office for Africa (OA) is part of the Division of Country Programmes (DCP) which is responsible for coherence and impact of ITC's programmes at the country and regional levels.

The five regional sections within ITC, one of which is OA, maintain close relations with partners in ITC's programme countries to ensure a demand-led approach for all projects.

The sections coordinate throughout the project cycle in the design, implementation and monitoring of projects.

Responsibilities:

Under the direct supervision of the Senior Trade Promotion Officer Chief and the overall supervision of the Chief Office for Africa (OA), Division of Country Programmes (DCP), the Programme Assistant for West and Central Africa region will be responsible for the following duties:

Assists in the coordination of programme/project planning and preparation work for West and Central Africa projects, monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and followup on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
Drafts correspondence on budgetrelated issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks,, etc.
Provides guidance/training to new/junior staff.
Performs other duties as assigned.

Competencies

Professionalism:

Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
High school diploma or equivalent.

Work Experience
Five years of experience in programme or project administration, technical cooperation, or related area is required.

Several years of experience within the United Nations common system, or similar international organization, is desirable.

Experience working with an Enterprise Resource Planning (ERP) system such as UMOJA is desirable.

Experience in basic data analysis, is desirable.

Languages
For the position advertised, fluency in English is required; and knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a temporary appointment until 31 December 2023.

ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind.

ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all st