Programme Management Assistant - Geneve, Schweiz - United Nations

United Nations

Geprüftes Unternehmen

Geneve, Schweiz

vor 4 Tagen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

This position is located in the Methodology, Education and Training Section, Development and Economic and Social Issues Branch, Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva.

The incumbent reports to the Chief of Section.

Responsibilities:

Within limits of delegated authority and depending on location, the Programme Assistant may be responsible for the following duties:

Provides assistance in support of various aspects of programme planning, performance, implementation, monitoring, reporting and evaluation of Section level/administered work and cost plans, ensuring timeliness and correctness of outputs prepared by the Section and tracking time-sensitive tasks assigned to the Section.
Researches, compiles, summarizes, and presents basic information on specific programmes and budgets under Section responsibilities, including inputs to the Performance Management System and Umoja.
Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary.
Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, etc.; carries out periodic status reviews, identifies issues and initiates requisite followup actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; verifies financial authorizations for expenditures.
Collaborates with programme managers on performance reporting; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
Serves as focal point for the coordination and monitoring of assigned programme implementation activities such as recruitment and appointment of personnel, travel arrangements, organisation of meetings and training courses, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
Drafts correspondence and communications related to all aspects of programme planning, implementation, administration and management.
Provides guidance and training to new/junior staff.
Performs other duties as assigned.

Competencies

TEAMWORK:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING &

ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently

Education
High school diploma or equivalent.

Work Experience
At least seven (7) years of experience in programme or project administration, technical cooperation or related area is required.

Out of the seven (7) years, at least four (4) years of experience in the United Nations common system, or similar international organization, is desirable.

Experience with Enterprise Resource Planning (ERP) system, such as Umoja and/or Inspira, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and French is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE UNTIL 30 SEPTEMBER 202- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.