Chief Executive Assistant to Founder - Geneve, Schweiz - Runa Capital

Beschreibung

As the Chief Executive Assistant to the Founder, you'll be in a highly visible role at the center of fast-paced activity, using your superior organizational, project, and time management skills.

You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of four Executive Assistants as the main interface for all tasks including coordination of meetings and appointments, travel, events and beyond.

• Coordinate Executive's calendar, meeting schedule, events, travel, etc. with a constantly changing schedule
• Lead a team of assistants across multiple time zones, coordinating their work and delegating tasks while ensuring quality control and flawless execution
• Organize and prepare domestic and international flight itineraries including flights, hotels, transportation, and expenses while considering required travel visas, costs, and proper documentation
• Assist with onsite logistics for events including attendees, agenda planning, F&B, and other business

• Lifestyle support for Executive's family; doctor appointments, purchasing, arranging home care and preparation, etc.
• All other administrative and project duties as requested

• Successful experience as an EA supporting Clevel Executive/s
• Minimum three years of experience leading a team of Executive Assistants with proven project management skills
• Proficiency in Microsoft Outlook (calendaring), Word, Excel, and PowerPoint
• Impeccable attention to detail, strong organizational skills and ability to structure and prioritize work in a fastpaced environment while handling multiple tasks concurrently
• Serviceoriented mindset, responsiveness and ability to switch gears at a moment's notice
• Ability to proactively anticipate needs without being asked or directed
• Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail
• Sound judgement and high integrity with ability to handle confidential information with discretion
• Flexibility to work across multiple time zones, be available ondemand (24x7)
• Fluent in English, additional languages are an advantage
• Ability to travel % of the time