Finance and Budget Assistant - Geneve, Schweiz - United Nations

United Nations

Geprüftes Unternehmen

Geneve, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

This position is located in the Executive Office, Division of Conference Management, Department for General Assembly and Conference Management, Geneva.

The Finance and Budget Assistant reports to the Budget and Finance Officer.

Responsibilities:

Within delegated authority, the Finance and Budget Assistant will be responsible for the following duties:

Budget:

Generates budgetary financing reports, including statistical/financial data for tables, charts and spreadsheets using BI reporting tool.
Liaises with Production and Support for cost estimates related to XB printing, timelines of printing services and invoice processing.
Monitors incoming correspondence related to the billing of extrabudgetary meetings.
Takes necessary action to update the information in DCM SharePoint.
Prepares billing documents in Umoja and liaises with FRMS for issuance of invoices.
Liaises with clients and FRMS regarding the receipt of payments.
Informs the Meetings Management Section (MMS) of the acceptance of the meeting.
Updates monthly financial reports by tracking of expenditures and clearing negative balances.
Prepares redeployments requests to clear negative balances in DCM's accounts and redeploys funds for various activities, as needed.
Prepares allotment advices and redeployments for DCM Revenue Account (10RCR).
Assists in the preparation of the Cost Plan for DCM Cost Recovery Activities (Fund 10RCR).
Obtains information from other offices, e.g., status of unpaid invoices and liaises with clients regarding the receipt of payments.
Reviews the list of unliquidated obligations and liaises with Administrative Assistants as to the status of liquidating outstanding obligations.
Reviews and processes invoices for payments.

General:

Maintains workload statistics for Contractual Work Unit.
Updates the information in DCM SharePoint for billing of XB meetings.
Provides general administrative support to the EO and DCM staff.
Performs other duties as required.

Competencies

PROFESSIONALISM:

COMMUNICATION:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience
At least three (3) years of experience in finance, budget, accounting, administrative services or related area is required.

Experience with the United Nations Common System is desirable.

Experience with Enterprise Resource Planning System, such as Umoja is desirable.

Experience in calculating costs for provision of intergovernmental meetings and conference is desirable.

Experience in finance and travel modules is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment

Special Notice

Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.

For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.