Personal Assistant to HNWI (m/f/d) 100 - Zug

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Personal Assistant role with direct impact across business and private life. · Fast-paced, trusted position requiring discretion and multilingual coordination · About Our Client · For our client, a high‑net‑worth individual based in Zug, we are recruiting an experienced and high ...

Jobbeschreibung

Personal Assistant role with direct impact across business and private life.
Fast-paced, trusted position requiring discretion and multilingual coordination

About Our Client

For our client, a high‑net‑worth individual based in Zug, we are recruiting an experienced and highly adaptable Personal Assistant.

In this role, you will provide comprehensive support to the principal and their family, managing a fast‑paced agenda, coordinating lifestyle matters, and ensuring seamless day‑to‑day organisation.

While the position offers the flexibility to work from home, mobility and a valid driver's license are essential. Occasional travel with the family may also be required.

Job Description

As Personal Assistant, you will become the central coordination point for the principal and their family, ensuring seamless organisation, efficiency, and discretion across all responsibilities

You will:
Executive & Business Support

Manage complex and ever-changing calendars, meetings, and travel schedules
Coordinate international business trips, itineraries, visas, logistics, and related documentation
Liaise with internal and external stakeholders, advisors, and service providers across multiple time zones
Support with document preparation, correspondence, presentations, and research tasks
Ensure smooth day-to-day management of ongoing projects and business-related matters

Private & Lifestyle Support

Handle private appointments, reservations, personal errands, and household coordination
Organise luxury and bespoke travel arrangements for the family
Provide concierge-style services, incl. restaurant bookings, events, and premium service coordination
Assist the principal's spouse in daily matters and coordinate family-related tasks
Support family routines for children (calendars, logistics, activities, communication with schools and providers)

Operational Excellence

Maintain absolute discretion and confidentiality at all times
Manage shifting priorities and execute tasks with speed, accuracy, and proactive thinking
Combine independence with strong stakeholder collaboration
Make sound decisions in fast-moving, high-stakes situations

The Successful Applicant

3-5+ years' experience as a PA in UHNWI, private family office, or high-level corporate executive support, supported by a higher education degree
Proven track record in luxury travel, concierge and lifestyle management, VIP support; confident assisting families and school-aged children; valid driving license
Fluent English and Russian (spoken & written), advanced German (strong plus), Italian beneficial
Exceptional organisational and communication abilities, high attention to detail, strong anticipatory thinking, and excellent prioritisation across shifting tasks
Strong judgment in high-pressure environments; hands-on, proactive, flexible, and solution-oriented mindset
Proficient in MS Office and experienced with generative AI tools (e.g., ChatGPT) for drafting, research, and workflow optimisation
Professional, polished, discreet, calm under pressure; verifiable references considered a plus

What's on Offer

Do you bring the required qualifications and feel inspired to learn more about this exceptional opportunity?

We look forward to receiving your application.

Contact:
Hubertus Steinhart

Quote job ref:

JN