Executive Assistant - Geneva, Schweiz - Michael Page

Beschreibung

• Collaboratively manage the Department Head's schedule, resolving conflicts and managing competing demands with the support of the Executive Assistant.
• Proactively prepare and coordinate briefings for meetings, ensuring follow-up actions are coordinated effectively.
• Act as a primary liaison with clients and officials, both internally and externally, facilitating smooth communication and support.
• Undertake administrative tasks across the department, including but not limited to, handling purchase requisitions, travel requests, and coordinating department-wide meetings.
• Provide comprehensive research support, utilizing advanced computer software to maintain and manipulate data.
• Ensure the quality and confidentiality of documents requiring the approval/signature of the Department's Head.
• Facilitate the flow of information, reports, and status updates, keeping relevant parties informed.
• Support and collaborate with team members across diverse work groups, promoting a harmonious work environment.
• Take primary responsibility for the smooth operation of office support work and related systems, organizing and coordinating workflows efficiently.
• Demonstrate the highest level of discretion and confidentiality in all aspects of executive support and administrative coordination.
• Over five years of experience in a similar role within a culturally diverse organization.
• Quick adaptability and a deep understanding of the requirements of senior executives and organizational dynamics.
• Exceptional ability to build trust and confidence swiftly with a proven track record of effective team collaboration in a multi-cultural setting.
• Strong judgment, tact, and diplomacy in handling diverse situations.
• Outstanding interpersonal skills, capable of engaging with a wide network of senior-level contacts both internally and externally.
• Commitment to providing courteous interactions at all organizational levels.
• Ability to navigate frequently changing business needs, managing multiple activities and demands effectively.
• Comprehensive capability in offering a full range of executive services as required by the Department's Head.