ASSOCIATE ADMINISTRATIVE OFFICER (Project Post), P2 (BB-02E7F)
Gefunden in: Xpatjobs CH
Beschreibung:Entreprise :The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The position is located in the Funds Management, Administration and Human Resources Branch of UNEP''s Secretariat of the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal, the Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in International Trade and the Stockholm Convention on Persistent Organic Pollutants, in Geneva.Under the direct supervision of the Administrative Officer and within delegated authority, the Associate Administrative Officer will perform the following functions.Description du poste :HUMAN RESOURCES MANAGEMENT: Undertakes actions related to the administration of the unit''s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures. Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Provides information on unit''s staffing needs for inclusion in department''s staffing table.BUDGET AND FINANCE: Assists in developing the unit''s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes. Monitors budget/work program with respect to Headquarters'' budget, trust funds and grants, on a regular basis, and reallocates resources as necessary. Supports the implementation of procedures and systems for implementing the appropriate financial database. Contributes to the development of budgetary guidelines for own unit.GENERAL ADMINISTRATION: Supervises support staff as required. Performs other related administrative duties including certification, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, procurement management, inventory management, legal agreement administrative /financial clearance, physical space planning . Prepares financial, HR and administrative reports, analysis and information documents to donors, management and governing bodies under the guidance of the administrative and fund management officer(s).Description du profil :PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others'' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
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