Senior Administrative Assistant, Direct Procurement (m/f/d) (BB-4D745)

Gefunden in: Neuvoo CH


Job Description

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions.

Our Vision is clear: A better and healthier every day for every woman.

At launch, we will be more than 10,000 Founders strong, ready to rise together as we make a difference in a new way. As Founders, employees will create their future and will help shape the direction of Organon and its impact on the world. Our culture reflects our passion for those we champion.

At Organon, we all belong. We embrace diversity and give it a voice. Our commitment to supporting women is reflected in the make-up of our leadership team, which is majority female and our diversity of experience is core to who we are and what we are designed to do.

Senior Administrative Assistant, Direct Procurement (m/f/d)

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality. 

For Organon, this position provides direct administrative assistance to the AVP, Direct Materials and R&D Sourcing & Procurement within Global Procurement & Supplier Management (GP&SM). 

The role will:

oversee the administrative coordination and execution of related activities required for the Direct & R&D Sourcing & Procurement Leadership Team including efforts related to scheduling, expense management, project oversight and other key activities ensure execution of organizational and leadership priorities and collaborate with administrative peers who support GP&SM leaders and other key stakeholders that partner with the function to achieve its mission.

The primary activities include but are not limited to the following:

  • Develop and manage annual schedules for the AVP and his direct reports

  • Capture notes, minutes and proactive follow-up on action items to ensure timely completion

  • Prepare agendas and support planning and execution of townhalls, off-sites, and events

  • Coordinate and perform multiple tasks while understanding the project principles and technical skills related to own work assignments.

  • Execute and review work priorities and activities with little supervision.

  • Produce / complete various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

  • Schedule complex, multi-leg and international travel

  • Manage complex calendar and coordinate with other admins across organization and stakeholders to align on the calendar.

  • Help with coordination and scheduling of standard Department, Cross Department and General Staff meetings and Townhalls

  • Assist with job postings, scheduling interviews and responding to general onboarding issues/questions.

  • Manage distribution lists.

  • Prepare expense reports, purchase orders and payment requests in COMET – ensuring compliance to guidelines

  • Collaborate with admins supporting ELT+1 and partner LOBs/Functions across for scheduling or other leadership commitments

  • Supports and helps drive the use of Team Sites and Standard Work

  • Collaboration and Communication Skills must be at a level to effectively interact with Organon executives and internal/external clients both on-site and remotely to maintain workflow.

  • May be asked to help coordinate special projects across the broader Global Services and Organon organization.

  • Education :

  • Required: High School Diploma

  • Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

  • Required:

  • Successfully completed apprenticeship (“eidg. Fachausweis” or equivalent is a plus)

  • Minimum 7 years or more years administrative experience supporting a senior executive

  • Prior experience supporting an AVP is prefered

  • Advanced computer skills using MS Office (Outlook, Word, Excel, PowerPoint, etc.).

  • Excellent verbal and written communication skills

  • Demonstrated ability to work efficiently and to perform tasks at the same time, with minimum supervision in a fast-paced environment

  • Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact

  • Experience supporting multiple people from all levels and projects simultaneously is preferred

  • Experience of working in a multi-national, multi-cultural environment on highly sensitive projects

  • Flexible, discreet, adaptable, ability to work under pressure and conscientious

  • Fluent in English and German, a further European language would be a plus

  • Search Firm Representatives Please Read Carefully 
    Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

    Employee Status:



    No relocation

    VISA Sponsorship:

    Travel Requirements:

    Flexible Work Arrangements:


    Valid Driving License:

    Hazardous Material(s):

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