Office Manager/ea 60-100% - Zurich, Schweiz - Pactum AG

Beschreibung

Zürich, Switzerland- Employee- FinancePactum is a FINMA-regulated asset manager based in Zurich. With a team of specialists, Pactum AG offers its clients and investors innovative investment and financing solutions.


Tasks:


Areas of Responsibility

• Office and facility management
• General team orientation
• First point of contact external parties
• Calendar management
• Meeting and event coordination
• Expense process
• Shareholders and board members correspondence
• First point of contact HR matters
• Onboarding new hires

Duties

• Perform administrative duties for Chairman and management team
• Oversee Chairman and management team routines incl. organization of strategic workshops and team offsites
• Lead Email handling/filtering for Chairman
• Travel arrangements in accordance with company policy
• Handle and approve company expenses in timely manner and in accordance with company policy
• Coordinate organization of (advisory) board and shareholders meetings
• Screen/direct phone calls and distribute post mail/correspondence
• Handle administrative coordination of invoices/credit card
• Ensure ESG for office management
• Coordinate recruitment process for all functions

You are characterized by your initiative and your customer-oriented thinking and acting as well as your motivation and the ability to grasp facts quickly.

You have a networked way of thinking and are a self starter with a flexible personality. In hectic situations, you keep a cool head and act in a solution
- and customer-oriented manner. Thanks to your preparatory work, our team is well prepared for meetings and can focus on decision-making issues while you take care of the administrative workaround.


Requirements:

• Completed vocational school, EFZ or Para-Legal.
• Impeccable knowledge of Swiss German, German and English, both written and spoken; other language skills would be an advantage.
• Very good knowledge of MS-Office 2016/365.

You have sound professional experience in a similar function. Ideally, you have already completed the advanced training as an executive assistant or are still in advanced training.

As a communicative, open-minded and yet absolutely discreet sparring partner|in, you act in a highly professional manner at all hierarchical levels.

You are extremely strong in organization, IT-skilled and absolutely independent.


Benefits:

• Strongly growing company
• Experienced and helpful team
• Great variety of tasks and responsibility
• Flexible working hours
• Attractive compensation package

This unusual position offers you an exciting mix of board and management tasks with a lot of personal responsibility. You can also actively contribute to positive team building.