Office Manager - St. Gallen, Schweiz - Geoquip Marine

Beschreibung

An exciting opportunity has come available for an Office Manager in our beautiful St Gallen office.

Become part of a fast-growing SME at one of the few marine enterprises in Switzerland.

Work together with approximately 500 colleagues on our success story in providing ultimately 100% clean energy from renewables to various countries around the globe.

You will work within an international environment (approx. 25 different nationalities) and within a professional management department. Your work will directly attribute to our success, and you will find plenty of opportunities for self-determination and development. Naturally, we provide a competitive salary and a top working place in the middle of St. Gallen's old town.

As an
Office Manager
, you will be responsible for the smooth running and coordination of the administrative activities. You will provide timely proactive support to the business within set deadlines in a fast-paced changing environment.

As a manager you will be responsible for general administration, purchasing, personnel, communications and accounts issues and the smooth running of the Swiss office.

Requirements for the role:

Confirmed experience in a Senior Assistant role or other strongly relevant experience

Completed vocational school, EFZ- or Para-Legal.


Duties:

• Be the first point of contact for the office in person or on the telephone
• Running of the Swiss Office
• HSE, bills, post, general administration, maintenance and overseeing general office operation
• Set up, maintain and evaluate the accounts with Swiss Suppliers
• Plan, coordinate, prioritize meetings, diaries, and travel arrangements
• Check deliveries and follow up payments to suppliers with the Finance Department
• Planning and executing of office audits
• Logistical Departmental support in all facets: raising shipping documents, liaising with international agents, tracking shipments
• Building management liaising with Landlord's agent
• Promotion of HSE and ensuring HSE requirement are adhered to
• Responsible for the quality of service to internal and external clients including interested parties
• Organize and coordinate the logistics of key events/workshops/conferences, office moves etc.
• Ensure accurate and quality information flow: lean and timely communication among key stakeholders
• Drive continuous improvement initiatives and bring proactive solutions to support decisions
• Purchasing office supplies and equipment and maintaining proper stock levels
• Maintaining the office condition and arranging necessary repairs
• Manage contract and price negotiations with office vendors, service providers and office lease
• Property management: first contact with vendors, suppliers, landlords and building management
• Liaise with facility management vendors, including cleaning, catering and security services
• Manage health and safety procedures
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Processing invoices and managing office budgets
• Any other duties deemed necessary, which are within the bounds of the incumbent's competence and function