Administrative Support Partner - Basel, Schweiz - Work Selection

Work Selection

Geprüftes Unternehmen

Basel, Schweiz

vor 1 Woche

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Beschreibung:

For our international medical partner, F. Hoffmann-La Roche Ltd.

in Basel, we are looking for a qualified and motivated
Administrative Support Partner for a temporary contract of 6 months with a possible extension.

Tasks:

Event & Meeting Management:

Support the planning and execution of internal meetings requiring webcasting, sophisticated technology, and other virtual resources
Support the planning and execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs) and team building events / workshops

Finance & Procurement administrative support:

Manage and process vendor/speakers Statements of Work (SWOs) and Contracts in liaison with business partners (e.g. procurement, legal, project /portfolio management).
Manage and process Purchase Orders (POs), invoices, payment tracking, vendor maintenance and cost centers maintenance support.

Recruitment, Onboarding & Offboarding administrative activities:

Manage administrative components and logistics of onboarding (ensure new hires orientation information, onboarding events, devices and technology is functional, etc.)

General administrative support and services:

Responsible for supporting working hours reporting (e.g. JAZ in EU) and filing of confidential documents (e.g. medical certificates, leaves) per legal requirements
Responsible for creation, maintenance and accuracy of RADA / Distribution lists
Submit facilities, IT / Site Services requests for PTQ Area leads / PTQ Enabling Team
Support and manage Office Supplies processes and needs
Coordinate certain logistics of moves (space management), with space planning teams(s)
Support projects and continuous improvement activities in the Business Excellence to improve service delivery

Must Haves:

A degree/BS/BA or equivalent industry experience preferred
An average of 35 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
Experience in event management
Experience with the JAZ system
Highly skilled in Google Suite and manage shared team drives
Fluency in written and verbal English, additional languages are an asset (German, French, Spanish)
Experience working with senior leaders/management
Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
Posses advanced knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)