Facilities Lead - Geneve, Schweiz - Trafigura

Trafigura

Geprüftes Unternehmen

Geneve, Schweiz

vor 2 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Main Purpose:
As the Facilities Lead, you will be responsible for overseeing the maintenance and functionality of our facilities. You will ensure that our buildings, equipment, and grounds are well-maintained, safe, and compliant with all regulations.

This position will report to the Regional Facilities Manager Europe

Knowledge Skills and Abilities, Key Responsibilities:
Office Maintenance and Refurbishments

Manage the daytoday operations of the facilities department, including scheduling, prioritizing tasks, and allocating resources effectively
Liaison with the Building Management Company regarding all matters, incl. SLA's, tenants' meetings, service charges
Coordinate with external vendors and contractors for specialized repairs, installations, and maintenance service and deal with any ad hoc office repairs
Maintain accurate records of maintenance activities, equipment inventory, and service contracts
First line of contact for Video Conference issues in the office

Security

Liaise with Building Management to ensure that security procedures are respected
To deal with security systems provided within the office and liaise with security services suppliers for CCTV and security cards system
To maintain all security systems and process in line with global security policy
Oversee building security systems, fire safety measures, and emergency response protocols.

Moves and Changes

Manage office moves and changes as and when necessary to liaise with IT and external companies
Proactively providing services to visitors (hot desk, IT facilities)

Health and Safety

Conduct regular inspections of facilities, equipment, and grounds to identify maintenance needs and safety hazards.
To help implement effective H&S policies within the office as per legislation
Ensure all fire attendants & first aiders are trained and informed on any new legislation

Business Continuity Planning

Evaluate all teams within the office to ascertain their requirements in an emergency
Formulate a plan inline with Group standard parameters'
Manage the plan and carry out testing as required
Be responsible for maintenance of the plan

General Administrative Services

Coordinate and update the local intranet office info
Any other administrative duties that may arise

Competencies

Advanced PC skills incl. Word and Excel
Education to degree level
Proven experience in facilities management or a related role, with at least 2 years of experience.
Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
High level of organization with the ability to prioritize and manage multiple tasks in a fastpaced environment.
Analysis skills
Conscientious
Responsible
Proactive

Key Relationships and Department Overview:
Key Relationships