Programme Management Assistant - Geneve, Schweiz - United Nations

United Nations

Geprüftes Unternehmen

Geneve, Schweiz

vor 2 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

This position is located in the Indigenous Peoples and Minorities Section of the Rule of Law, Non Discrimination and Equality Branch, Office of the High Commissioner for Human Rights (OHCHR), Geneva.

The incumbent reports to the Chief of the Section.

Responsibilities:

Within limits of delegated authority and depending on location, the Programme Management Assistant is responsible for the following duties:

Assists in the coordination of programme/project planning and preparation work for the Indigenous Peoples and Minorities Section, including the UN Voluntary Fund for Indigenous Peoples; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
Prepares all arrangements, including those relating to travel and payment, and followup for the beneficiaries of the UN Voluntary Fund for Indigenous Peoples
Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
Serves as one of the focal points for administrative coordination of programme/project implementation activities, including the UN Voluntary Fund for Indigenous Peoples, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and followup on administrative actions, e.g. recruitment and appointment of personnel, recruitment of consultants and individual contractors, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
Drafts correspondence on budgetrelated issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
Assists in the organization of meetings and workshops, including issuance of invitations, travel of participants and experts, organization of conference rooms, and preparation of background materials, correspondence, attendance lists and agenda, provides support during meetings, and any followup action.
Receives, formats and processes documents to be sent for editing and translation.
Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
Provides guidance/training to new/junior staff.
Performs other duties as assigned.

Competencies

TEAMWORK:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience

At least three (3) years' experience within the United Nations common system or other international organization is desirable.

Experience working on Enterprise Resource Planning (ERP) systems such as Umoja is desirable.

Experience in organizing meetings and travels is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE UNTIL 23 NOVEMBER 2023, WITH POSSIBILITY OF EXTENSION - SUBJECT TO AVAILABILITY OF FUNDS.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Retirees above the mandatory age of separation who wish to be considered for