Olympic & Commercial Games Finance Manager - Lausanne, Schweiz - INTERNATIONAL OLYMPIC COMMITTEE

INTERNATIONAL OLYMPIC COMMITTEE

Geprüftes Unternehmen

Lausanne, Schweiz

vor 2 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Department:
Finance

Location:
Lausanne, Switzerland

Contract Type
:
Open-ended
Activity Level: 100%

Entry date:

As the Olympic Games Finance Manager, together with the Games and Commercial Finance team, act as a liaison between the IOC Finance and the IOC Games departments on OCOGs/YOGOCs financial management matters.

Additionally you will also serve as a proactive business partner, supporting the team and managing a portfolio of projects both games and commercially related.

Main responsibilities

Planning, coordination & activity follow-up

Areas of responsibility for this role include, among others, OGOC/YOGOC Financial Planning, VIK Management, Financial Systems, Procurement & Contract Management, Rate Card, Insurance, Finance Games-Time operations and Dissolution Phase.
Provide support, guidance and share expertise to the OCOGs/YOGOCs teams in their financial planning and execution phases.
Participate and/or perform progress reviews on site (OCOGs/YOGOCs offices), when necessary.
Be a liaison between the wider IOC Finance team (Financial Planning, Accounting, Commercial Finance, Taxes, Procurement, Insurance) and other IOC teams through streamlining needed information, coordinate and provide assistance in the management of the bilateral financial tasks and/or obligations between the IOC and OCOGs/YOGOCs throughout the whole lifecycle of operations until the final financial reconciliation postGames.
Assist the IOC Games-Time operations, when required.
Perform the administrative tasks linked with the internal IOC monitoring and coordination mechanisms (and tools) of the OCOGs/YOGOCs:
Review / update Olympic Games Operational Requirements, Guides (Olympic Games) / Event Manual (YOG).
Participate in internal coordination meetings.
Update Master Schedule timelines and/or issue trackers.
Prepare meeting agendas and follow up reports.
Keeps project documentation uptodate (Sharepoint space).
Review OCOGs/YOGOCs foundation and operational plans, contracts, etc.
Support on the yearly budgeting process and budget management of the Unit and administer all the necessary tasks through the different internal financial management tools (SAP, Ariba, etc).
Participate and lead (as requested) the IOC transfer of knowledge activities including developing template reports and analyse information (statistical or other). Be responsible for the content management of transfer of knowledge workshops/debriefs (for the functional areas under responsibility).
Liaise closely with the Information, Knowledge and Games Learning (IKL) team in the organisation of the information in the transfer of knowledge platforms.
Participate in special projects such as OCOGs'/YOGOCs' optimisation streams and other, according to needs.

TMS financial management

Proactive Business partner to the commercial team, working closely with the TMS commercial team on the TOP programme.
Support the wider team in the financial management of the delivery of existing commercial contracts in relation to goods and services (valueinkind and cash) and support the negotiation of new ones, working closely with ITMS (IOC Television and Marketing Services), other IOC relevant departments and the relevant external stakeholders (incl. OCOGs).
Create and maintain relevant reporting, reconciliation and modelling of KPIs on a monthly basis to monitor cash, Value in Kind, Marketing in Kind and other considerations.
In collaboration with the legal team, act as arbitrator between the Commercial Partners and the Olympic parties in dispute resolution and liaise when necessary, with technical consultants in the assessment of the fair market value.

Project Management

Ensures the smooth communication, coordination and management of the OCOGs/YOGOCs financial aspects across the various departments of the IOC (including within the Finance department).
Lead IOC project management responsibilities relating to OCOGs/YOGOCs activities within the scope of activities.
When necessary, create and maintain updated tools, templates and formats as needed to facilitate the project management of the different areas under responsibility.
Define and deliver an IOCwide security awareness program.
Support delivery of a full information and cyber security training program for all IOC staff.
Test and measure the effectiveness of the security awareness programs with support of the CSSP.

Our requirements

Advanced university degree and master's degree or equivalent qualification in business/finance.
Significant professional experience with at least 3 of them in financial management of multisport (mega) events, with emphasis in financial planning (budgeting).
Experience in project management and Smartsheet.
Fluency in English (written and oral) with good command of French. Other languages will be an asset.
Excellent Command of key MS Office tools (Outlook, Word, PowerPoint, etc). Advanced command o