Executive Assistant - Zurich, Schweiz - Experis

Experis

Geprüftes Unternehmen

Zurich, Schweiz

vor 2 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

Executive Assistant

(6 Month Contract)
Experis is the global leader in professional resourcing and project-based workforce solutions.

Overview of contract:

On behalf of our client, a large bank in Zurich, we are looking for an Executive Assistant to manage the calendar, meetings, agendas, travel, expenses, events and visitors for senior bankers.

This is a fixed term contract for 6 months with possibility of extension. Start date is ASAP.

Main resp
onsibilities:

Complex diary management.
Organising, preparing, and coordinating of various (high level) meetings, functions and committees (including business, operations and country committees) with important internal and external stakeholders.
Act as a central point of contact for other global and regional management offices.
Arranging/booking of complex global travel flights, hotels, cars etc. in line with bank policy and guidelines.
Lead in organising events internal and external.
Preparing documentation of varied nature for meetings and conference calls (including highly confidential ones for internal & external clients/meetings).
Handling outgoing mailings/mailshots to clients.
Assist visiting international executives with scheduling, administration, and ontheground logistics.
Regular interaction/liaison with Senior Management across the bank's businesses and countries.
Completion of expense claims (incl. travel), and processing of invoices in line with bank policy and guidelines.
Monitor input, update, etc. of internal management and support systems.
Support in Office Management tasks (phone messages, copying and general office administration including mail, team absence calendars, stationery ordering, etc.).
Taking minutes of meetings as and when required.
Filing and general office administration as well as adhoc administrative requests.
Close cooperation and coordination with the other Executive Assistants.

Your
expertise:

Proven track record and experience as an Executive Assistant within a large serviceoriented organization, supporting a high powered Executive with a busy travel schedule
Experience in working within a fastpaced, pressurized and very demanding environment as well as receiving workload and enquiries from multiple sources at short notice
Strong communication skills with fluency in English, both written and spoken is required. German fluency an advantage
Able to exercise discretion and diplomacy when dealing with sensitive situations, confidential documents and information
Strong attention to detail delivers accurate and high quality work
Able to build effective relationships across all levels and functional areas
Drive tasks to completion independently and resourcefully
Able to prioritize & multitask, meet tight deadlines and schedules, and provide a fast and efficient turnaround of tasks
Able to work as part of a team and also with limited direction and supervision

If you are interested in this opportunity, we look forward to receiving your CV, or if you have any questions, contact Antonio Lewis on

Take the next step and send us your CV and contact phone number on which we can reach you during working hours.