Administrative Assistant, Commercialization - Basel, Schweiz - Waelti Partners

Waelti Partners

Geprüftes Unternehmen

Basel, Schweiz

vor 2 Wochen

Geschrieben von:

Lena Schneider

beBee Recruiter

Beschreibung

On behalf of our client, a global biopharmaceutical company (focus on oncology) with a regional headquarter located in the Basel area and currently more than 9,000 employees worldwide, we are seeking immediately or by arrangement and for an expected term until as may be extended) an Administrative Assistant, Commercialization (100%; Contractor):

Responsibilities:

Reporting to the Country Coordinator Sub Region Europe (23 countries), provide general administrative and project support to the group's local xfunctional teams, mainly in Commercial, Market Access and Medical Affairs, with a key focus on purchasing processes, contracting, vendor management, event support, team support, support in development of materials and local internal local /(external) communication assistance
Organize mail, couriers, office operations and procedures
Support organization of internal meetings and such with customers and partners, incl. catering
Support the planning and conduct of leadership meetings by, e.g., coordinating the preparation of the agenda and/or taking of minutes
Coordinate all office equipment needs with IT department
Support in management relationships with vendors, service providers
Act as contact person for health and safety processes
Handle expenses and reconcile corporate credit card expenses monthly
Vendor onboarding, contract management and raise PO's
Assistant support in cooperation with 3rd parties, incl. HCPs
Support management of local opex: raise PO and track opex
Assist onboarding plan for new hires within affiliates
Assist with travel arrangements for the leadership as needed
Perform such other duties as assigned by Country/General Manager
Support external live and digital events (congresses, workshops etc) in cooperation with local teams and/or agencies
Support preparation of promotional and medical materials according to needs of team
Support internal material approval and documentation process
Support congress and conference planning and administration
Support communication projects and production of communication campaigns
Support in structuring and managing processes and regulations, i.e., support compliance activities as local declaration/authorization, participate in legal review of agreements with healthcare professionals, hospitals, organizations, etc., participate in personal data protection implementation
Be familiar with the ABPI and IPHA codes as required knowledge (read and understood)
TOV data collection

Requirements:

Commercial apprenticeship or other relevant degree or professional training in business administration (or similar); additional degree as Executive Assistant (or related) would be a plus
5+ years of experience providing administrative support, ideally gained in the pharma or biotech industry and incl. exposure to senior management and multiple disciplines like Procurement, Finance and event support
Excellent written and verbal knowledge of German and English (each at least level C1)
IT savvy: Advanced IT user skills, incl. knowledge of MS Word, Excel, PowerPoint, SharePoint, Outlook and SAP; quick learner
Strong interpersonal skills, can do attitude and problemsolving skills
Able to multitask, be structured, and meet compressed timelines
Ability to work in a diverse, dynamic and fastchanging, complex environment
Strong collaborative spirit is essential
Accustomed to deliver high quality results and strives for constant improvement
Activities might include exposure to confidential and sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment
Ability to limited travel (max. 10%)
Eligible for Swiss work permit and residence in greater Basel area, including France and Germany

Place of work:
Basel area